Event Coordinator

Job Description

Category: Experienced

Title of Position: Central Events Event Coordinator

Summary of Position:

The Event Coordinator will use their professional experience and skill sets to proactively manage all aspects of event

planning and coordination for the ministries of Gateway Church that apply to the logistical tasks and execution of

events. This role requires the ability to build relationship with, work with, support, and assist ministries, vendors and

service departments to ensure event success. Providing and overseeing teams for execution of events.

The ideal applicant will be skilled in handling a wide range of administrative and logistical tasks. They will also be highly

organized and good at multi-tasking. Experience in planning events and coordination is preferred. Exceptional

communication and interpersonal skills are a must.

Principal Job Responsibilities:

• Upholding the policies, procedures, guidelines and codes pertaining to event planning to ensure the success of

each event

• Provides oversight and direction for all on-site teams including outside vendors while also providing the

necessary tools required for them to perform tasks efficiently and effectively

• Manage event planning by possessing a complete knowledge of our Campuses and grounds including room

capacities, room usage, preferable table and chair set ups, room adjacencies, food service allowances,

multimedia equipment availability, traffic flow patterns, facility entrances, parking areas and fire code

requirements

• Proactively manage the assigned calendar with campus oversite, processes, and implementation of critical

systems.

• Proactively manage planning software, and ensure all event details are accurately represented in the system

• Meet with oversight regularly, attend Ministry meetings, trainings and Central event scheduled meetings

• Contract vendors for events and coordinate on site set ups and teardown

• Manage all aspects of event planning meetings with both ministries and support teams, including mediation of

issues related to event

• Manage, code and submit event receipts as event department credit card purchases

• Track spending to stay within approved event budgets while communicating final event budgets to ministries

• Create planning guides/timelines for all events and provide on-site and on-call support during events.

• Conference support as needed both with planning and execution

• Will take Food Handler's course and keep current as long as in role

The DNA of a Gateway LeaderJob Description

At Gateway, we seek to build and nurture a culture for our organization that produces and protects a God-

honoring atmosphere. We lay the foundation for this cultural expression by personally living out Gateway's

values and instilling them in all who work alongside us on our staff. Our values can be described by three

words: spiritual, professional, and relational. By upholding these values and our social covenant, we can better

serve the kingdom through our vision, mission, and purpose.

Spiritual

Being spiritual is having God-centered influence grounded in scriptural truth and empowered by the Holy

Spirit. We value being teachable and humble, fostering a culture of kindness, trust, loyalty, and honor. We are

also servant-hearted as we focus on building the kingdom and being full of faith to hear, believe, and obey

God.

Professional

Being professional is producing high-quality work in a productive manner while operating in a culture of

excellence, not perfectionism, to support Gateway's mission. We steward Gateway's vision and purpose

while upholding high leadership standards regardless of position and lead with love, remaining above

reproach in our conduct.

Relational

Being relational is valuing relationships over results. We show integrity by being humble, honest, trustworthy,

and accountable to one another and the Lord. We are unified in supporting the needs of our organization-

collaborating together, being approachable in every situation, and having fun along the way. We are also

compassionate-always extending mercy and grace balanced with truth.

General Skills & Qualifications:

• Proficient written and verbal communication skills

• Strong time-management skills and multitasking ability

• Proficient in Microsoft Office, EMS, social tables and project management software and/or with aptitude to

learn new software and systems

• Competency in EMS, Social Tables, and project management software

• Prioritize and manage multiple projects simultaneously and follow through on assignments in a timely manner

• Demonstrated knowledge of event management principles, methods and techniques

• Ability to strategically and tactically organize and structure events

• Demonstrated skills and experience in mediation

• Capability to work with varying personalities

• Task Oriented and organizational skills

• Able to work flexible hours

General Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully

perform the essential functions of the job. While performing the duties of this Job, the employee is regularly required to:

• Sit/stand for long periods of timeJob Description

• Occasionally kneel, or crouch

• The employee must frequently lift and/or move up to 20 lbs. and occasionally lift and/or move up to 30 lbs.

This description is not all inclusive, and other duties may be assigned as necessary.

Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color,

sex, national origin, age, disability, or any other characteristic protected by law as it applies to

churches. However, Gateway Church does discriminate on the basis of religion.

Employment Requirement: All Staff must be a member or become a member of Gateway Church upon

employment.