Job Description: Event Coordinator
Location: Detroit, MI
Position Type: Part-Time (15 hours/week)
Compensation: $25/hour
Start Date: ASAP
Work Schedule: Hybrid - 2 mandatory in-office days per week (Monday & Thursdays),
with flexible remote hours for the remaining time.
Growth Opportunity: Expand to full time after 1 year based on performance.
About Us
Boredomfighters is on a mission to empower young people through hands-on music production experiences. As we grow our impact across schools, camps, festivals, and creative spaces, we're seeking a detail-oriented, calendar-savvy Event Coordinator to lead the charge on all logistics behind our workshops, retreats, assemblies, and pop-ups.
This is a highly collaborative, cross-functional role for someone who thrives on juggling timelines, communicating with diverse teams, and ensuring every event runs like clockwork. You'll act as the organizational glue between departments-managing dates, drafting detailed advances, and dispatching crews to deliver unforgettable musical experiences.
Weekly Schedule (15 Hours/Week)
With flexibility for occasional adjustments based on school or event bookings.
- Monday - In-Office (10AM-3PM) - 5 Hours
- Tuesday - Remote - 3 Hours
- Thursday - In-Office (10AM-2PM) - 4 Hours
- Friday - Remote - 3 Hours
Compensation & Perks
- $25/hour - Paid Weekly
- Opportunity to attend festivals, conferences, camps, and weekend bookings - additional pay per event based on available budget
- Room for growth and creativity within a mission-driven nonprofit
- Collaborative, community-focused work environment
Key Responsibilities
- Advance Event Logistics: Draft and manage detailed advance sheets for each engagement (school visits, retreats, pop-ups, etc.), outlining who, what, where, when, and how.
- Calendar & Scheduling Management: Maintain the master calendar of all events and ensure all relevant team members are updated and prepared.
- Team & Gear Dispatch: Coordinate transportation and logistics for staff, volunteers, and equipment across multiple event types.
- Budget Oversight: Assist with event budgeting, track expenses, and help ensure projects stay on track financially.
- Communication Hub: Act as the central connector between departments and partners, sending timely updates and making sure everyone has what they need to succeed.
- Systems & Templates: Maintain and improve internal workflows for advancing, scheduling, and coordination across programs.
Required Skills:
- 5+ years of experience in event coordination or production logistics
- Is a proactive communicator with a love for details and schedules
- Knows how to keep a team aligned across multiple moving parts
- Has experience creating advance sheets and working across departments
- Familarity with Airtable, Google Suite, Slack, and Asana
- Bonus: You've worked with music events, youth programming, or grassroots orgs
Perks:
- Option to travel to events nationwide including Red Rocks, Major Festivals, Conferences, & Private Outings
- Be part of an innovative music organization creating long term infrastructure for creatives and youth impact
All applications will be reviewed and responded to by April 9th.