POSITION PURPOSE AND SUMMARY
The Events Coordinator will play a critical role in supporting the planning and execution of various events within our organization. This position requires excellent communication skills, strong multitasking abilities, and a passion for delivering exceptional experiences for our attendees.
DUTIES AND RESPONSIBILITIES
Coordinate with vendors, suppliers and contractors to secure necessary services, equipment and materials for each event.
Create and maintaining event budgets, tracking expenses, requesting rebates and ensuring cost-effective solutions.
Collaborate with the marketing team to develop event promotional materials, communications and registration platforms.
Coordinate event logistics, such as catering, transportation, audio-visual requirements and room setup.
Maintain event databases, venue and vendors contact listings.
Provide on-site support during events, including setup, registration, guest assistance and troubleshooting.
Conduct post-event evaluations and generate reports summarizing event success, internal staff feedback and areas for improvement.
Maintain event calendars, timelines and task lists to ensure all deadlines are met.
Stay updated on industry trends, best practices and emerging technologies to enhance event planning and execution.
Other administrative duties as assigned. Assist in the planning and organization of events
REQUIRED QUALIFICATIONS (KNOWLEDGE, SKILLS & ABILITIES)
Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration preferred, or equivalent experience.
Restaurant experience strongly preferred
Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy, ensuring all event elements are executed flawlessly.
Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
Proficient in Canva, Google Suite, and Microsoft Office Suite.
Ability to work independently and collaboratively within a team-oriented environment.
Flexibility to work evenings, weekends and extended hours as necessary during events.
Job Type: Full-time
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Alexandria, VA (Required)
- Work Location: In person
- Ability to travel to all restaurant locations: Alexandria VA, Fairfax VA, Chevy Chase MD, Potomac MD, Annapolis MD
Compensation:
- Annual salary based on experience plus opportunity for commission.