The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Primary Purpose:Responsible for enrolling and withdrawing students at the district level. Process student enrollment, transfers, and withdrawals for the campuses. Under close supervision, perform data entry including Public Education Information Management System (PEIMS) data. Use the TREx system to fulfill and send records requests to other Texas school districts.
Qualifications:Education/Certificate:High School diploma or GED
Special Knowledge/Skills:Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Ability to maintain accurate and auditable records
Basic math skills
Ability to meet established deadlines
Experience:One to three years secretarial/front office experience, preferably in public education environment
Major Responsibilities and Duties:Records, Reports, and Correspondence - Prepare written correspondence, forms, schedules, or reports using personal computer.
- Prepare meeting agendas, campus/district communication as requested, using computer.
- Maintain district calendar of events.
- Maintain physical and computerized records including student cumulative folders.
- Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropraite databases.
- Assist parents with the enrollment/registration process, connecting them up with appropriate campus and district staff as needed.
- Process and transmit requests for student information, including student transcripts for college and universities.
- Communicate with other district departments regarding student records and enrollment.
- Responsible for LPAC language testing.
- .Assist campus/dsitrict administration with the preparation of reports and student data information.
- Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.
- Compile, maintain,file, and distribute all reports, records, and other documents as required following established procedures.
Equipment Used:Personal computer and peripherals, copier, fax machine, and calculator.
Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.