Engineering Administrative Assistant

Job title: Engineering Administrative Assistant
Location: Fresno, CA 93721
Duration: Temp to Hire
Pay Rate: $23- $25 Hr

Engineering Administrative Assistant

Coordinate with Billing Lead on Billing tasks including but not limited to invoicing, excel spreadsheet development, data entry and direct correspondence with subcontractors. Support Engineering team with miscellaneous administrative tasks such as scheduling meetings, taking meeting minutes, drafting letters, etc Assist in administrative, clerical, data collection, and reporting tasks assigned by supervisor.

Responsibilities:

• Retrieving /uploading electronic documents to/from cloud based websites.

• Appropriately renaming, organizing and archiving documents into project cloud based websites.

• Print and assemble project submittal packages.

• Sending submittal package email to Document Control / Authority.

• Collect signatures on time sensitive documents.

• Setup and send out meeting invitations.

• Locating and distributing submittal package specific information to appropriate Design Leads.

• Gathering and organizing raw data into a workable form through spreadsheet software.

• Updating / creating logs to reflect current project /package phase.

• Managing contract compliance records and coordinating with subcontractors to obtain related information

• Assisting field

• Updating / creating logs to reflect current project /package phase.

• Reconciliation of billing invoices and Time and Material tickets

Requirements:

• Experience with Microsoft Excel is required. This includes generating spreadsheets and use of basic excel formulas.

• Experience with Microsoft Word, Outlook, Adobe Acrobat and/or Bluebeam Revu is required.

• Good written, oral communication, and organizational skills are a must. Coordination with team members and subcontractors is required in this position and as such, excellent oral communication skills is key.

• Ability to troubleshoot

• Ability to work under pressure.

• Previous billing and accounting experience is not required but is a plus. However, Microsoft excel experience is required.