Enforcement Division Office Executive Secretary I

Do you enjoy a challenging and fast-paced work environment? Then come join the CARB Enforcement Division Office. Our team is seeking an experienced and motivated Executive Secretary to perform a variety of administrative duties that support the Division's 200 Enforcement staff. Under the direction of the Division Office, the incumbent performs secretarial support to the Division Office.

You will find additional information about the job in the Duty Statement .

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resource Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required.

Beginning July 1st, 2025, per Executive Order N-22-25, CARB employees will be required to report into office four days a week.

The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the positions designated headquarters location at their own expense, as indicated on their duty statement.
•   Requires being in a stationary position, consistent with office work, for extended periods.
•   Standard office environment (artificial lighting, controlled temperature, etc.)
•   Daily use of a personal computer, office equipment, and/or telephone.
•   The incumbent will be expected to travel overnight between the Sacramento and Riverside Enforcement offices when necessary and less than 5% percent. Minimum Requirements You will find the Minimum Requirements in the Class Specification.
•   EXECUTIVE SECRETARY I Additional Documents
•   Job Application Package Checklist
•   Duty Statement Position Details Job Code :
JC-474479

Position (s):
-001

Working Title:
Enforcement Division Office Executive Secretary I

Classification:
EXECUTIVE SECRETARY I $4,218.00 - $5,283.00 A

of Positions:
Multiple

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.; for more information about E-Verify, please go to

CARB values diversity at all levels of the organization and is committed to fostering an environment where employees from various backgrounds, cultures, and personal experiences are welcomed and can thrive. CARB believes the diversity of our employees collectively makes up one of the world's most respected environmental organizations. CARB offers various modern interview options, including remote phone and video interviews. Join CARB and help us improve the lives of all Californians.

Department Website:

Special Requirements
•   The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions. Applicants must include a Supplemental Questionnaire (SQ) for this recruitment. Applications without an SQ or including an SQ that does not directly answer all the items below will not be considered. Resumes do not take the place of the SQ.
•   Require Name on SQ
•   Require Job Control Number on SQ
•   Maximum number of pages: Supplemental Questionnaire must be composed in 12-point, Arial font, single-spaced, and no more than two pages. Reponses to the questions must be numbered as shown below
•   Describe your approach (working both independently and cooperatively with others) to reviewing, monitoring, and coordinating work to ensure quality and consistency of work products.
•   Describe an example that highlights your experience with implementing and streamlining processes, procedures, and/or policies and illustrates your initiative under delegated responsibilities to implement independent actions and decisions.
•   Describe your experience and considerations with handling both written and verbal sensitive policy, programmatic, or technical information.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/25/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at . When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Air Resources Board
Lisa Webb
Attn: Classification and Certification Unit
1001 I Street, 5th Floor

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Air Resources Board
Lisa Webb
Classification and Certification Unit
1001 I Street, 5th Floor

Sacramento , CA 95814
Please drop-off applications with Security Guard located at the front entrance.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
•  Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at . All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
•  Resume is required and must be included.
•  Other - Cover Letter
•  Other -
Supplemental Questionnaire (SQ) - Please see the Special Requirements section of this job advertisement for detailed instructions for the SQ submission. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Candidates must possess the following: strong writing skills, the ability to effectively communicate both verbally and in writing; strong organizational and time management skills, attention to detail, and the ability to meet deadlines while managing multiple assignments; the capacity to evaluate situations, use good judgment and deal with them soundly and professionally; impeccable customer service skills while collaborating with internal and external stakeholders; proficiency with Microsoft applications such as Outlook, Teams, Word, Excel, Access and SharePoint ; the ability to display a high degree of initiative and independently work to complete assigned tasks; the ability to perform a variety of duties requiring adaption to various situations and judgment as to which work method to apply for the desired results; the ability to function rationally and deliberately under high pressure situations to reach the best outcomes.

Benefits Benefit information can be found on the CalHR website and the CalPERS website click apply for full job details