Performs highly responsible administrative and supervisory work assisting the EMS & Fire Administration Director in planning and directing complex departmental support services and operations; manages technical, supervisory, and clerical/accounting personnel engaged in various support activities; relieves the department head of designated administrative details by managing budget preparation and administration, financial management and projections, personnel administration, departmental service programs, and conducting special studies; plans, directs, and reviews the work of personnel engaged in customer service, budget control, financial management, information system planning, and related administrative departmental operations.
What Would You Do? - Acts for department and division head, as delegated, at meetings, conferences, and in administrative matters;
- Coordinates and acts as a liaison for the EMS Advisory Council;
- Coordinates and acts as a liaison for the EMS Medical Control Board;
- Coordinates and acts as a liaison for the Pinellas County Water Rescue Program;
- Plans, monitors, and facilitates the progress of division projects through contract review, bid process, and all phases of contract completion, including the development of specifications, evaluations, and administration of contracts;
- Reviews the Ambulance Exemption list monthly to ensure the ambulance contractor is meeting the contractual standards;
- Reviews the Fire Department EMS transports to ensure they are compliant by protocol and that the transports include all the appropriate information to make them billable;
- Utilizes Legistar to submit the appropriate information for the agenda that goes to the County Commission meetings;
- Responsible for the EMS desk during activation of the Emergency Operations Center;
- Supervises 2 Administrative Support Specialists and 2 Contract Administrative Coordinators;
- Interviews, hires, trains, and evaluates subordinate staff personnel;
- Performs other related job duties as assigned.
What Do You Need To Have? - Seven (7) years of administrative and program operations experience assisting a departmental director in planning and directing complex departmental support services and operations in the hiring department unit's principal designated subject matter mission or directly related field (e.g., named department operations/activities or directly related organization) that includes lead worker, supervision, or supervisory training; or
- An Associate's degree in business administration, finance, economics, or related field and five (5) years of experience as described above; or
- A Bachelor's degree and three (3) years of experience as described above; or
- An equivalent combination of education, training, and/or experience.
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
- Other knowledge, skills, abilities, and credentials required for a specific position.
- All employees are subject to a Level 2 Criminal History Check completed by the Florida Department of Law Enforcement.
Highly Desirable - 1 years of Supervisory Experience
- Experience in Public Safety Administration, specifically in Emergency Medical Services or Fire Administration
- Project Management Experience
- Contract Management Experience
Why Choose Pinellas County? When you join Pinellas County, you're not just taking on a job-you're investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:
- Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
- Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
- Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
- Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
- Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
- To learn more, see What We Offer
Want to Learn More? Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.
Department Administrative Manager