Eligibility Administrative Assistant

Agency: Department of Healthcare and Family Services Class Title: ADMINISTRATIVE ASSISTANT II - 00502 BPIS: 07790 Skill Option: None Bilingual Option: None Start date: 4/3/25 Closing Date/Time: 04/17/2025 Salary: Anticipated starting salary $6005/monthly; Full salary range $6005 - $8678/monthly Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Plan/BU: RC028 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 46182 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position overview: The Department of Healthcare and Family Services, Division of Medical Eligibility is seeking to hire an organized, detail-oriented, fast-paced individual to serve as an Administrative Assistant II. This position will serve as the assistant to the Administrator of the Division of Eligibility performing complex administrative tasks to assist with planning, developing, coordinating, and executing daily office functions. Responds to special inquiries and correspondence from staff, public, and private organizations. The ideal candidate will have a strong knowledge of office management practices, procedures, and programs with the ability to follow written and verbal instructions. HFS values employees with different backgrounds, life experiences, and talents. Employees receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.) Health, Life, Vision, and Dental Insurance Pension Plan Paid Parental Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually. New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually. Employees earn (3) paid Personal Days annually. (13-14) paid holidays annually (based on start date) If you are seeking a new opportunity, and this position appeals to you, please apply today. At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer. Essential Functions Under administrative direction, serves as administrative assistant to the Administrator of the Division of Medical Eligibility Confers with state and federal agency representatives and agency staff Serves as liaison with the Governor's Office, other state and federal agencies, and private organizations Confers with managers to interpret and explain policies and procedures Serves as travel coordinator for administrative staff Coordinates workflow for the administrative office Receives and reviews new and/or revised policies, procedures, and notices Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration Requires two (2) years of professional experience in a public or private organization Preferred Qualifications Two (2) years of professional experience as a staff assistant working for executive level management Two (2) years of professional experience conducting special projects and evaluating existing and/or proposed programs Two (2) years of professional experience interpreting programs, rules, and regulations for a public or private organization or state agency. Two (2) years of professional experience communicating detailed information both verbally and in written format Two (2) years of professional experience serving as a liaison for executive level management in meetings Conditions of Employment Requires completion of a background check and self-disclosure of criminal history Requires the ability to utilize and maintain state issued equipment such as a laptop The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m. Work Location: 401 S Clinton St, Chicago, Illinois, 60607 Email: Posting Group: Office & Administrative Support This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: