Elementary Secretary to the Principal

REPORT TO:Principal JOB MISSION:To assure the smooth and efficient operation of the school office in order to achieve the maximum positive impact on the education of children. PERFORMANCE RESPONSIBILITIES: 1.Provides Primary Support to the School Principal a.Maintains calendar of appointments b.Manages Principal's correspondence c.Takes minutes for School Improvement Council and prepares agenda for meetings 2.Performs clerical duties a.Files b.Mail c.Payroll distribution 3.Performs reception duties in a professional, courteous, and efficient manner. Admits, greets, and directs visitors. Enforce visitor policy by monitoring entrance. 4.Communicates and provides information by relevant methods to parents, students, staff and other stake holders. a.Weekly/daily notices b.Calendars c.Teacher duties d.Scheduling conferences 5.Provides support to other school offices as needed a.Lunch office - lunch count b.Principal's office c.Guidance services 6.Manages, updates, and organizes information relevant to school operation. a.Aesop b.Power School c.Munis d.Student Record Folders 7.Enters and follows up on requisitions through the financial software system. a.Munis software 8.Maintains inventory of school and office supplies. a.Copier b.Teacher supplies 9.Collects and processes funds for various activities according to the District's policies and procedures. a.School Lunch $ b.Field Trips 10.Maintains and Monitors use of office machines and equipment. a.Copiers b.Fax machines 11.Assists with building operations a.Distributes and monitors building internal keys b.Coordinates unfilled classroom coverage through AESOP 12.Manages and maintains financial records (may include handling of cash) a.Budget - transfers, reimbursements, turnover sheets b.Petty cash c.Student activity fund 13.Coordinates and implements special school events a.Kindergarten orientation b.Step-up day 14.Liaison to the PTO (Parent Teacher Organization) 15.Other duties and responsibilities reasonably related to his/her function, as assigned TERMS OF EMPLOYMENT: School Year Position, plus 6 days before the school year begins, 6 days after school year ends, and 2 additional days over the summer. Work day: 8:00 am - 3:30 pm, 1-hour lunch (6.5 hours/day) SALARY RANGE: In accordance with the current Agreement between the Longmeadow Education Association (Unit D) and the Longmeadow School Committee. The following information is provided pursuant to ADA requirements. SUPERVISORY RESPONSIBILITIES:NONE PHYSICAL DEMANDS:Physical demands are a way of describing the physical activities that a job requires. Strength: Light-lifting, 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. Key:Occasionally (O)Up to 1/3 of the time Frequently (F)From 1/3 to 2/3 of the time Constantly (C)2/3 of the time or more Standing:(F) Sitting:(O) Walking:(F) Lifting:(O) Reaching(F) - Extending the hand(s) and arm(s) in any direction Handling(F) - Seizing, holding, grasping, turning or otherwise work with hand(s) Fingering (F) - Picking, pinching, or otherwise working with fingers primarily Talking (F)Expressing or exchanging ideas by means of the spoken word Hearing (C)Perceiving the nature of sounds by the air Near Acuity(C)Clarity of vision at 20 inches or less Far Acuity (C)Clarity of vision at 20 feet or more Color Vision (F)Ability to identify and distinguish colors Field of Vision(C) Observing an area that can be seen up and down or right and left when eyes are fixed on a given point. WORK ENVIRONMENT: Environmental conditions are a means of describing the physical surroundings of a worker in a specific job. This position is performed in a school setting where the environmental conditions should have no effect on how the job is performed. Noise: Level 3 - Moderate level of intensity.