Elementary Instructional Secretary

Position Type:
Administrative and Business Office Support/Secretary/Clerical

Date Posted:
5/12/2025

Location:
Berkley High School

Closing Date:
05/16/2025

District:
Berkley School District
POSITION OPEN: Elementary Instructional Secretary
LOCATION: Angell Elementary School
JOB FAMILY: Secretary - Berkley Educational Secretaries Association (BESA)
CLASSIFICATION: Classification II
SALARY: Secretary Salary Schedule HOURS: 4.5 hours/day

Start Date: Postion Availiabe For Immediate Start

POSITION OBJECTIVE: To support the principal and principal's secretary in meeting the management and instructional goals of the school so that students, staff and parents are assured an open and welcoming environment, a safe and orderly building and optimal learning experiences for children.

QUALIFICATIONS AND SKILLS:

• High School diploma required
• Effective organizational skills; ability to prioritize and meet deadlines
• Operating knowledge of office equipment and experience with technology; demonstrate competence in:
  • Keyboarding and word-processing (letters, memos, as assigned)
  • Desktop publishing
  • Flair for graphic design and layout
  • Email and web use
  • Windows/Google operating system
  • Use of networked systems
  • Willingness and ability to learn spread sheets, file management, electronic presentations
• Record-keeping ability; skill in:
  • Accurate data collection, recording, and informative sharing of data
• Competency in Math and able to perform:
  • Compute accurately and fluently
  • Willingness and ability to learn basic bookkeeping skills
• Strong written and oral communication skills; able to:
• Speak appropriately and construct appropriate written correspondence
  • Edit correspondence for grammar, punctuation and content
  • Use good grammar both orally and in writing
  • Use effective interviewing skills (active listening and questioning)
• Strong interpersonal skills; able to:
  • Be sensitive to, understanding of and genuinely interested in young children and their learning
  • Establish rapport and maintain appropriate relationships with students, staff and parents; maintain confidentiality
  • Confront negative situations with others and handle calmly and sensitively
  • Work closely and cooperatively with others, acting as a team member with a positive attitude toward colleagues and the Berkley School District
• Demonstrate willingness and ability to process complex directions and implement them appropriately in a busy "multi-tasking environment"
• Demonstrate dependability and problem-solving ability
• Demonstrate willingness to engage in and apply new learning
• Ability to physically assist elementary students (lift 50 lbs., stoop, bend and kneel)
• Up-to-date certification in basic first aid and CPR

DUTIES AND RESPONSIBILITIES:

• Act as receptionist in absence of principal's secretary:
  • Respond appropriately to office visitors
  • Use sound problem solving skills
  • Respond to phone calls in an amiable and satisfying manner
  • Respect confidentiality
• Perform office/clerical responsibilities in a timely and accurate manner:
  • Prepare building communications (building newsletter, notes to parents, beginning and end-of-school information, website, etc.)
  • Assist with the collection and organization of data
  • Handle phone and mail correspondence as requested (staff mailboxes)
  • Prepare other forms for record keeping (registration, certificates, health, attendance, etc., as assigned)
  • Assist with coverage for building meetings, substitutes, etc.
  • Assist with weekly time sheets when directed
  • Assist in maintaining student records and data bases
  • Assist with maintaining office machines
  • Schedule coverage for building meetings
• Support building's school improvement efforts
• Support building's health and safety efforts:
  • Provide children with basic first aid
  • Building security
  • When necessary, assist in the distribution of students' prescribed medications according to district, county and state protocols
  • Analyze student health issues presented in the office and respond appropriately
• Assist with building specific programs and activities, such as 5th grade promotion, Kindergarten Round-up, etc.
• Assist with preparing and tracking purchase orders
• Assist with payroll - when directed
• Perform other related duties as assigned

DEADLINE FOR APPLICATIONS: Friday, May 16th, 2025

District Vision
Our inclusive culture will inspire, empower and lead all learners to realize their full potential and make a positive difference in their future and community.

Commitment
The Berkley School District is committed to keeping diversity, equity and inclusion at the forefront of its goal of creating an environment where all staff, students and community members feel a sense of belonging.

Per School Safety Legislation, each individual, who is either employed full-time or part-time, or is assigned to regularly and continuously work under contract, shall be fingerprinted for the purpose of performing a criminal history background check. Prior to employment, selected candidate must complete the fingerprinting process. Berkley School District does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, religion, marital status, height, weight or any disability in its educational programs, activities or employment as required by Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973.