Election Communications AND Operations Assistant

ELECTION COMMUNICATIONS AND OPERATIONS ASSISTANT (Administrative Assistant) - Range 20 / EXE

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ELECTION COMMUNICATIONS AND OPERATIONS ASSISTANT (Administrative Assistant) - Range 20 / EXE

Salary

$53,000.00 - $65,000.00 Annually

Location

Anchorage, AK

Job Type

Regular / Full Time

Job Number

7

Department

Municipal Clerk's Office

Division

Elections

Opening Date

05/15/2025

Closing Date

Continuous
•   Description
•   Benefits
•   Questions Job Information

Open to the general public and any current Municipal employee.

This is an executive position (no union affiliation) and serves at the pleasure of the Mayor of the Municipality of Anchorage.

DEPARTMENT: Municipal Clerk's Office - Elections

HOURS OF WORK: Monday to Friday, 08:00 to 17:00

LOCATION: Elections Center - 619 E Ship Creak Avenue, Door D

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

The Election Assistant/Communications and Operations is responsible for supporting the Municipal Clerk's Office in the administration of and conduct of regular and special elections pursuant to AMC 2.20.055B. and AMC Title 28.

Under the direct supervision of the Election Administrator the Election Assistant/Communications and Operations develops and executes communications plans related to Elections and the Municipal Clerks Office; updates the website; assists with reviewing, updating, and developing election-related forms; coordinates logistics for several aspects of elections; conducts inventories and orders supplies; serves as team lead for certain functions such as call center, reception, and drop boxes; schedules meetings as needed; and other duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent, and four (4) years of experience in office clerical and/or administrative work.

OR

Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline, and two (2) years of experience in office clerical and/or administrative work.

OR

Bachelor's degree or higher in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline, and experience in office clerical and/or administrative work.

Must be a registered voter in the Municipality of Anchorage.

Must have the ability to become a notary within 3 months of hire.

Must have the ability to use:
•   Microsoft Office, particularly Outlook, Word, and Excel.
•   The Internet.
•   Facebook, X, and Instagram. Preference:
•  Valid State of Alaska driver's license. Additional Important Information

Instructions to Applicants:
•   Submit a cover letter summarizing your qualifications for and interest in this position.
•   Submit a comprehensive resume or curriculum vitae.
•   Submit contact information for three professional references.
•   Submit proof of highest education/degree awarded.
•   If you referenced any certifications or licenses on your resume, submit a copy.
•   If active military service is on your resume, submit a DD Form 214.
•   Submit a current copy of your driver's license and satisfactory driving records. (Preferred, but not required.) The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to E-Verify is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

All required certifications and/or licenses must remain current for the duration of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual's command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process

Once an applicant selects on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.

NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at during regular business hours of Monday through Friday, 8:00 am to 5:00 pm, Alaska Standard Time.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at .

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:
•   Medical/Dental/Vision/Audio
•   Life Insurance
•   Dependent Life Insurance
•   Short Term Disability
•   Long Term Disability
•   Flexible Spending Accounts - Health and Dependent Care
•   Health Savings Accounts Retirement:
•   State of Alaska Public Employee Retirement System (PERS) Program
•   401(k) and 457 Savings Plans Employer Paid Benefits:
•   Employee Assistance Program
•   Paid Leave Plan
•   13 Paid Holidays For an overview of our medical benefit package go to

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
•   Yes
•   No 02

Are you legally authorized to work and accept employment in the United States?
•   Yes
•   No 03

Which best describes your completed level of education?
•   Less than high school
•   High school diploma, GED, or equivalent
•   Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline
•   Bachelor's degree or higher in Accounting, Business Administration . click apply for full job details