Posting Number:Staff
Classification Title:Staff
Working Title:Education Navigator/TANF Program Assistant
Datatel Position ID:TANF5ENTPGAT1A
Annual Hours:2080
Placement Range:$15.07 - $16.96
Position Type:Regular
Job Category:Non-Exempt
General Description:The Assistant for Education Navigator TANF Program is responsible for providing a variety of administrative functions, which may include the performance of special assignments for the Education Navigator as well as assist students in routine student activities.
This appointment is contingent upon availability of grant or contract funds. If the funds from the grant or contract that provide funding for this appointment are no longer available, this appointment may be terminated without cause upon written notice to the employee.
Reports To:Education Navigator
What position(s) reports to this position?:None
Minimum Education/Experience:High School Diploma/GED
Minimum (1) year full-time work experience in an office environment.
Required Knowledge, Skills & Abilities:Knowledge:
Knowledge of computers and various software programs
Proficiency in Microsoft Office Suite programs
Skills:
Positive human relation and communication skills
Strong organizational skills
Excellent communication skills, both written and verbal
Data entry and records management skills
Problem-solving skills
Abilities:
Ability to type with speed and accuracy
Ability to collaborate effectively with college departments, faculty, and external community partners
Ability to work in a confidential and professional manner
Physical Demands/Working Conditions:PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
Light work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of force greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.
Extending hand(s) and arm(s) in any direction. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling. Applying pressure to an object with the fingers and palm. Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which one must convey detailed or important spoken information or instructions to others. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and make fine discrimination's in sound. Substantial movements (motions) of the wrists, hands, and/or fingers.
Requires visual acuity to perform activities such as but not limited to: preparing and analyzing
data, figures and reports; transcribing; viewing a computer terminal; expansive reading; visual
inspection of small parts and/or operation of machines; using measurement devices; and/or
determining the accuracy, neatness, thoroughness of work assigned.
Typical office environment; this position is not substantially exposed to adverse environmental
conditions.
Preferred Qualifications:Associate's Degree
Minimum (1) year full-time work experience in an office environment at an institution of higher education
Required Training:Quarterly compliance training as assigned by the institution.
Work Hours:Typical 40 hour work week
Monday through Friday; schedule as required to fulfill duties
Occasional evenings and weekends as required
Department:Career Transitions
Job Open Date:04/29/2025
Open Until Filled:No
HR Contact:Latrina Rich
Special Instructions to Applicants:Applicants are to thoroughly complete the electronic application and attach the required documents: Cover letter, resume and transcript confirming required college coursework and hours.
Applicants who do not attach the required documents will not be considered for the position.
For application assistance, please contact Human Resources at , Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Job Duties (Position Specific):To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Job Duties (Duties Assignment Statement):ESSENTIAL FUNCTIONS
Advise the Education Navigator of significant matters and support leadership in the achievement of operational program purposes and goals.
Coordinate and provide oversight for the activities of the program by managing the office and working closely with the Education Navigator to support the program and the College's academic
mission.
In the absence of the Education Navigator, address issues that arise in a professional and effective manner. If necessary, contact appropriate personnel to resolve such issues.
Develop and maintain positive relationships with students, OCCC departments, the Oklahoma Board of Regents and OKDHS staff.
Identify problems and challenges to the Education Navigator and implement approved solutions to ensure effective and efficient operations.
Provide assistance to staff and students in the program's processes and procedures as well as the use of college wide software.
Troubleshoot issues with office equipment as necessary.
Analyze enrollment and data and produce appropriate reports for the Education Navigator as needed.
Collect, compile, enter, analyze and maintain necessary data to ensure the effective functioning of the Education Navigator Program.
Coordinate with Education Navigator regarding student workers and their assigned tasks.
Develop, audit and provide oversight for the creation of requisitions and budget requests for the program accounts with the approval of the Education Navigator as well as maintain purchasing records and inventory.
Assist Education Navigator in planning/implementation of program meetings for both students,
staff and community partners. Serve as the recording secretary at program meetings, recording all official minutes, distribute and file meeting minutes in final form.
As needed, ensure enrollment schedules, semester grades, time sheets and other student related documents are received from students and filed in the appropriate student file.
Provide information, support and assistance to staff, students and community regarding the program's services and operations. Be aware of and provide information about programs and events sponsored by Oklahoma City Community College to the community on an as needed basis.
Respond to student and community service issues with a high level of professionalism.
Plan, initiate and carry to completion other assigned administrative, secretarial and clerical activities.
Job Duties (Safety / Policy & Procedures):Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.