Vorys presents a hybrid work environment, attractive salary packages, opportunities for professional advancement, and comprehensive benefits starting from day one. Launch your career with us.Position Summary: The Clerical Assistant in our Document Services Center (DSC) will perform a variety of clerical duties under general supervision according to established policies and procedures. This position will provide assistance in paying invoices, processing conflict checks, making travel arrangements, and working on special assigned projects. The DSC Clerical Assistant will also answer and route phone calls from the Firm's main phone line, take messages when requested, utilize the paging system as necessary and handle emergency calls when needed. This position will assist with any other clerical and administrative tasks as assigned.
Essential Functions: - Prepare conflict of interest checks for matters and groups as assigned.
- Make travel arrangements, enter invoices into Chrome River for payment and possibly prepare expense reports for attorneys.
- Assist with maintaining client and general files, and preparing files to be closed, as needed.
- Assist with basic document revisions, PDF conversions, transcriptions, mail merges and other basic project assignments, as needed.
- Answer and route incoming calls from the Firm's main phone line, take messages when requested, page as necessary, and handle emergency calls when needed.
- Assist with daily, monthly, and quarterly reports as assigned to assist attorneys and legal assistants' workloads.
- Assist with large mailings, certified mails, mailings for legal assistants/attorneys working remotely, preparing overnight packages, and other related tasks as assigned.
- Perform research on received mail to identify proper recipient and other miscellaneous clerical tasks, as assigned.
Knowledge, Skills, and Abilities Required: - Excellent interpersonal communication skills, both verbal and written
- Excellent spelling and proofreading skills
- Basic/Intermediate Microsoft Word skills.
- Typing (40+ wpm)
- Working knowledge of internet navigation
- Ability to organize, prioritize, and produce quality work
- Self-motivated and flexible in order to complete assignments in a timely manner
- Ability to effectively multi-task
- Detail and deadline oriented
- Strong teamwork and problem solving skills
- Calm and professional demeanor
Knowledge, Skills, and Abilities Desired: - Intapp Flow
- Expanded Teams Calling
- Work 10/iManage
- Chrome River
- PDF conversions
- Travel arrangement experience
Education and Experience: - High school diploma or equivalent required.
- No prior experience required. Previous law firm or legal experience preferred.
Equal Opportunity Employer: Vorys, Sater, Seymour and Pease LLP (Vorys) does not discriminate in hiring or terms and conditions of employment because of an individual's sex (including pregnancy, childbirth and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, genetic information, marital status, military/veteran status, disability or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.