Summary Responsible for coordinating the activation of public space in Downtown Garland and processing third-party event permits across the City. Work will focus primarily on public space activation including placemaking events, community engagement and events coordination. Seeking a proactive self-starter and creative thinker with strong organizational skills to manage multiple ongoing deadlines in a fast-paced environment.
Pay Range: $18.14 - 23.30 (Depending on qualifications and experience)
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Lead the development, coordination, and implementation of various placemaking activation events in the downtown district.
- Provide promotional campaign support, particularly in the areas of customer service, research, data collection, analysis, and public outreach.
- Oversee third-party event permits city wide and coordinate communication between necessary City departments.
- Capable of working with multiple stakeholders, maintaining consistent communication and detailed organization to execute events.
- Coordinate and monitor activation event timelines, maintain clear consistent communication and ensure multiple ongoing deadlines are met.
- Run statistical reports and related metrics for events and promotions.
- Plan and manage detailed event logistics, plan contingencies for event variables, track vendor contracts and payments, and oversee temporary staff during events.
- Maintain events database and calendar to maximize activation and avoid overlapping utilization.
- Responsible for executing events, coordinating multiple elements, suggesting marketing themes, and providing on-site support and management.
- Prepare written reports, presentations, communication, or correspondence on behalf of the department.
- Some office support or administrative functions including filing, organizing, researching and coordinating purchases, and assisting with overflow work.
Minimum Qualifications
- Bachelors degree
- Two years related experience
Or an equivalent combination of education and experience sufficient to successfully perform the job's essential functions.
Preferred Qualifications
- Bachelors degree in Public Relations, Event Planning or Management, Marketing, Communications and Hospitality, or similar field of study.
- At least four (4) years event or performance coordination experience
Knowledge, Skills & Abilities
- Exceptional organizational skills
- Exceptional communication skills - written and verbal
- Deep knowledge of downtown communities and the public places people share.
- Customer service skills and experience working in a fast-paced, collaborative atmosphere
- Comprehensive knowledge of principles and techniques used in planning, coordinating, and servicing a variety of events.
- Advanced skills in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Ability to establish and maintain an effective working relationship with all levels of management, City officials, vendors, fellow employees and citizens
Licenses and Certifications
- Valid Class C Texas driver's license