Requisition No: 850445
Agency: Department of Education
Working Title: DOE/VR ADMINISTRATIVE ASSISTANT I INTERNAL TO AGENCY
Pay Plan: Career Service
Position Number:
Salary: $2,813.33 Per Month
Posting Closing Date: 04/22/2025
Total Compensation Estimator Tool THIS IS AN INTERNAL EMPLOYMENT OPPORTUNITY
Only those applicants who are currently employed by Vocational Rehabilitation will be considered for this position.
DIVISION OF VOCATIONAL REHABILITATION
LOCATION: AREA FIVE COUNTIES: MANATEE, SARASOTA, CHARLOTTE, LEE and COLLIER
ADMINISTRATIVE ASSISTANT I Position Number: Minimum Hiring Salary: $2,813.33 Monthly
Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."
This Advertisement may be used to fill current and future vacancies for up to 6 months.
This position works in Area 5 as an Administrative Assistant I.
Minimum Requirements:
A bachelor's degree from an accredited college or university, and one year of administrative or clerical experience can substitute on a year-for-year basis for the required college education.
Job Description:
This is independent work assisting management in providing analysis and research on a variety of administrative matters. Work involves assignments that are broad as to objective and content and require independently making decisions and obtaining solutions by operating within well-established policies, laws, rules and guidelines. This work helps management and professional staff accomplish its objectives by providing administrative support including organization and control in the preparation and maintenance of documentation and materials vital to the effectiveness of the organization/unit. The incumbent in this position can expect to be asked to do (not all inclusive) the following:
- Process a variety of routine correspondence, investigate subject matter and prepare replies.
- Maintain current information of division policies and programs and process routine matters within established policies.
- Review records and reports which require action and recommend solutions or courses of action.
- Perform special assignments, research, and report preparation.
- Perform fiscal, personnel, purchasing, statistical reporting, and other major office functions.
- Represent supervisor at meetings to furnish or obtain information.
- Assist in conducting daily administrative activities and/or directing special projects or activities.
- Provide input and recommendations for area budget.
- Review and coordinate implementation of area rules and procedures.
- Perform related work as assigned.
Duties and responsibilities:
- Assists the Area Director and other staff in conducting daily administrative activities. This includes, but is not limited to the following:
- Unit 24A, Area Office time keeper.
- Reviews, screens and distributes incoming correspondence for the Area Director and staff
- Functions as Area Liaison:
- Tracking/log tuition and textbook submittal and reimbursement
- Tracking/log complaints and Appeals, Prior Approvals, face-to face reports and Independent status.
- Maintaining and updating VR Share Point team sites.
- Review monthly Area Budget in Flair for accuracy and notify Budget Department in Headquaters of any errors
Functions as Purchasing Liaison:
- Purchases area supplies, equipment and furniture via MyFloridaMarketplace (MFMP), Purchasing Card (PCard), or Miscellaneous Invoice Transmittal (MIT).
- Training of area staff on preparation of purchase requests.
Functions as Travel Liaison:
- Trains area on travel rules and regulations.
- Trains area staff on Travel Program, preparation of C676C.
- Trains area staff on the proper utilization of travel codes.
- Proofing of area travel packets prior to sending to VR Headquarters for reimbursement.
- Maintains monthly travel expense report for the area.
Functions as Training Coordinator:
- Locates and negotiates with available facilities where Area wide meetings/training can be held
- Preparation of facility prior to training.
- Prepare and submit request for CRC credits for area training.
- Maintains attendanace records of area staff who attend area and state level meetings.
- Purchase of Interpreter services for Hearing Impaired personnel.
- Preparation of training materials for trainings, such as copying and printing of documents
- Arranging accommodations for meeting/training presenters.
KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of administrative principles and practices
Knowledge of office procedures and practices
Knowledge of the methods of data collection
Knowledge of the principles and techniques of effective communication
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing
Ability to prepare correspondence and administrative reports
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to utilize problem-solving techniques
Ability to work independently
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
STATE OF FLORIDA EMPLOYEE BENEFITS: - State of Florida Retirement - 3% Employee Contribution Required
- 10 Paid Holidays annually
- Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
- Career Service employees earn 8.667 hours of sick leave credits per month
- Health Insurance for Individual or Family Coverage - State pays 80% of premium
- Life Insurance - State pays premium for $25,000 basic term life insurance for full time employee
- Additional supplemental insurances available such as dental, vision, etc.
- Tax Deferred Medical and Child Care Reimbursement Accounts available
- Tax Deferred Savings Program available through payroll deduction
Benefits information can be found on the following website:Background Screening Requirement:
It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.
No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.
Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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