We are looking for a detail-oriented Document Control Specialist to support electric utility programs. This role requires strong organizational skills, experience managing documentation workflows, and a proactive approach to maintaining accurate and up-to-date project records. You will serve as a key support function to ensure documentation is complete, accessible, and compliant with client and regulatory requirements.
Responsibilities
- Maintain and organize project documentation in SharePoint and other systems to ensure easy retrieval and accuracy
- Track and log the issuance of work orders, ensuring proper documentation of status, timelines, and requirements
- Support internal and external team meetings by preparing agendas, distributing meeting notes, and updating document repositories
- Disseminate program communications and document updates to subcontractors and client stakeholders
- Perform data entry, validation, and file naming to support project tracking and audit readiness
- Generate regular reports summarizing document status, outstanding items, and compliance metrics
- Monitor and follow up on document submissions from subcontractors to ensure timely and accurate delivery
- Respond to documentation-related requests from internal teams and client stakeholders
- Assist in identifying and correcting inconsistencies or gaps in project records
- Ensure all documentation meets quality, formatting, and version control standards
Qualifications
- 2-3 years of experience in document control or project support roles, preferably in utilities or construction
- Strong proficiency with SharePoint, Excel, and Microsoft Office Suite
- Familiarity with project management tools such as is a plus
- Experience managing large volumes of data and documents across multiple teams
- Excellent attention to detail and ability to maintain organized file structures
- Strong written communication skills and the ability to follow up professionally with internal and external teams
- Ability to work independently and stay organized while supporting fast-moving project teams
Perks & Benefits
- Hybrid - Enhanced work-life balance with our hybrid model combining both remote and in-office work.
- Climbing PTO - Enjoy freedom and flexibility with our annual increasing paid time off.
- Paid Holidays - We observe 9 federal holidays.
- Health & Wellness - We prioritize your physical and mental well-being with health and wellness initiatives and programs.
- Medical & Retirement Benefits - Comprehensive medical, dental, and vision coverage, and retirement with company match ensures you and your family's health and future are well-protected.
- Career Growth - Fast-track your career with our robust learning and development opportunities.
- Culture Focused - Thrive in our inclusive, vibrant culture that values diversity, teamwork, and mutual respect.