Job Summary:
- Daily Administrative Support: Assist the Division and Division Chief with administrative tasks.
- Supervise Staff: Oversee an administrative assistant who supports the faculty.
- Backup Support: Provide administrative backup for faculty and learners in Hematology/Oncology.
- Faculty Inpatient Schedule Management: Ensure the inpatient schedule is up-to-date and reflect any changes accurately.
- Chief's Schedule: Coordinate and maintain the academic and clinical schedule for the Division Chief.
- Meeting Organization: Plan and schedule meetings, prepare agendas, and take minutes if required.
- Communication: Disseminate important updates and news within the division and externally as needed. Prepare, review, and send messages on behalf of the Chief and other faculty members.
- Credentialing Compliance: Collaborate with Medical Staff Services to maintain faculty compliance and hospital privileges.
- Faculty Evaluations: Assist in the evaluation process for faculty members.
- Time-Off Records: Manage faculty time-off records and ensure reporting compliance.
- Event Planning: Organize, plan, and execute divisional and academic activities, such as grand rounds, simulations, and holiday events.
- Recruitment Efforts: Coordinate division recruitment activities, including travel arrangements, itineraries, and candidate logistics.
- Financial Records: Maintain division financial records and ensure compliance in fund usage.
- Collaboration with Dept of Medicine: Work closely with the Department of Medicine to share productivity reports and policy updates with the faculty.
SUNY Upstate Medical University is a highly respected institution within the State University of New York system and the only one in Central New York. Upstate University Hospital is a 752-bed teaching hospital that provides specialized care in Syracuse, New York. It is affiliated with the Norton College of Medicine and is a Level 1 Trauma Center.
SUNY Upstate Medical University is committed to Diversity, Equity, and Inclusion. The workplace is diverse and inclusive, welcoming new ideas, different backgrounds, perspectives, talents, and abilities-treating all with dignity and respect and embracing diversity.
Minimum Qualifications:
- Associates Degree or pertinent college level courses and four years of administrative/office management experience including supervisory experience. Will consider equivalent combination of education and experience.
Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations. The salary range depicted is based on full time, 1.0 FTE and would be prorated accordingly for less than 1.0 FTE.