Job Title: District Office Administrative Assistant (Anticipated)
Location: District Office
Reports To: Superintendent
FLSA Status: Non-Exempt
Position Type: Full-Time, Permanent Position
Position Summary:The District Office Administrative Assistant provides high-level administrative support to the Superintendent and district office staff. This role involves a broad range of responsibilities including office coordination, communication, scheduling, records management, and assisting with basic financial tasks in collaboration with the bookkeeping staff. The ideal candidate is organized, detail-oriented, confidential, and able to work independently in a fast-paced environment.
Key Responsibilities: - Serve as the Superintendent's assistant by managing communications, correspondence, and schedules.
- Prepare, proofread, and distribute agendas, minutes, reports, and other documents for the Board of Education and district meetings, both pre and post meetings.
- Attend and record minutes at all Board meetings.
- Maintain Board of Education documents, files, permanent and historical records, including those related to all meetings.
- Serve as District Clerk filing all legal requirements as well as responding to Freedom of Information inquiries.
- Register and maintain historical records of mandatory training and professional development for Board Members and district staff.
- Stay compliant with policies, procedures, and state/federal regulations.
- Assist bookkeeping staff as needed.
- Support district wide staff and coordinate work as needed.
- Provide support during district-wide events and initiatives.
- Maintain confidentiality and handle sensitive information professionally.
- Order supplies, manage mail (internal and external), and schedule maintenance for office equipment.
- Attend meetings and training as necessary.
- Prepare and update IASB PRESS Policy in conjunction with District office personnel.
- Coordinate correspondences and schedules between the Superintendent, Board of Education, staff, parents, and community stakeholders.
- Perform other duties as assigned by the Superintendent or designee.
Qualifications/Experience/Requirements: - High school diploma or equivalent required.
- Office experience preferred.
- Strong interpersonal, organizational, and tech skills (Microsoft Office, Google Suite).
- Knowledge of basic accounting/bookkeeping principles preferred.
- Excellent written and verbal communication skills.
- Capable of maintaining confidential and accurate records.
- Strong attention to detail, ability to work independently, as well as being able to multitask, prioritize, and to be flexible in an environment of multiple tasks and ever changing priorities.
- Ability to handle sensitive information with the highest degree of confidentiality.
- Flexible to work beyond normal working hours, including after hour meetings as required.
- Successful background check, physical, and Employment History Review.
- Bilingual skills are a plus.
Salary Range: $16.50-$18.00/hr
Board of Education Recording Secretary Salary - Based on hourly rate
Full-Time/Permanent Position
Excellent Benefit Package
Physical Demands: This position requires the ability to lift and carry up to 25 pounds. It also requires use of computers, good vision, hearing and speech for effective communication.