District Administrative Assistant

Position Type:
Administration Support Staff

Date Posted:
4/3/2025

Location:
Deer Creek Administration

Date Available:
07/01/2025 District Administrative Assistant

Position Purpose
Under the direct supervision of the Assistant Superintendent or designee, to provide clerical, secretarial and administrative assistance to district administrators, conveying information regarding district functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Job Functions

• Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for administrative, instructional and clerical staff.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.
• Assists with answering telephone calls, and provide information and assistance to callers.
• Assists in distributing incoming mail appropriately.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists and maintains copier and postage machine
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in maintaining calendar of school and district events for the purpose of coordinating and scheduling events.
• Assist visitors to the office, including students, parents, staff, community and others.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Assists with district department tasks as needed.
• Assists with putting in requisitions and ordering supplies and materials for administrators
• Assists with set up and break down of district events

Additional Duties
Perform any other related duties as assigned.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Use standard office equipment, such as personal computers and copiers.

Travel Requirements
Travel between schools, or between schools and central offices, may be required for certain positions.

Knowledge, Skills and Abilities

• Effective writing and verbal communication skills.
• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
  Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School diploma or equivalent.
• Prior successful clerical experience preferred.

FLSA Status:
Non-exempt