Essential Pregnancy Services
Director of Finance & Administration Job Description
Position Title: Director of Finance & Administration
Reports to: Executive Director
Effective Date: February 2025
Position Type: Full-Time/Exempt
The Director of Finance & Administration's primary responsibility is to provide operational and financial management and strategy of EPS programs and services. The role ensures overseeing the overall financial health, regulatory compliance, risk management and efficient allocation of resources to support the growth and stability of EPS. Day-to-day functions include financial reporting, operational and capital procurement budgeting, human resources, administration, facilities and information and technology oversight.
RESPONSIBILITIES
Financial Strategy and Planning
Develop and implement financial strategies aligned with the organization's goals to support the EPS vision and mission
Provide insights and recommendations to support executive decision-making
Lead financial forecasting, budgeting and long-term planning
Provide strategic-level leadership and financial expertise to foster the development of business and operational plans to support growth and expansion of services and programs at multiple clinic sites
Serve as a member of the leadership team and support the Executive Director in developing and implementing a comprehensive strategic plan supported by strategic initiatives, goals and metrics
Financial Management and Reporting
Develop and implement necessary policies and procedures to support the finance department and support the overall operations of EPS administrative offices and clinics
Oversee accurate financial reporting for, and compliance with the requirements of any state and federal grant program
Produce financial reports and ensure that the reported results comply with generally accepted accounting principles.
Manage and oversee investment accounts for appropriate earnings and adherence to investment fund policies
Prepare financial statements, management reports and supports the creation of donor/fundraising reports
Monitor cash flow, oversee and manage cost control measures to ensure overall efficiencies at the administrative level and clinic level
Manage internal process and systems for financial oversight with the ability to interface with health care and community partner's financial systems as it relates to data tracking, reporting and resource sharing.
Board Finance Committee
The Director of Finance and Administration works with the EPS Finance committee collaboratively to support the Committee to ensure financial viability and regulatory compliance of the company
Report regularly to the Financial Committee on organizational activities, financial reporting, investment account management and progress toward meeting annual plan goals and strategic directions
Support the Executive Director and committee chairs in preparation for Executive Committee and Board Meetings, as well as Board Orientation sessions to onboard new members
Risk Management and Compliance
Ensure compliance with state and federal grants, financial laws, regulations and health industry standards
Identify financial risks and implement mitigation strategies
Design and manage internal controls and audit process with external auditors
Ensure consistent and proper execution, and participate in the development of organizational policies and procedures
Follows policies and procedures and complies with all legal and organization restrictions and guidelines, including confidentiality, retention of information, employment law, budget, etc.
Operations, Management & Facilities
Oversee and develop the finance and accounting team
Oversee financial systems, policies and procedures to improve efficiency and ensure the highest standards of quality control
Collaborate with other departments, programs and clinics to align financial goals
Assist Leadership team with recruiting, hiring, training, supervising, terminating, and conducting performance evaluations.
Maintain a culture and office atmosphere that encourages openness, honesty, trust, respect, Christian reconciliation, restoration and unity.
Assess organizational capacity and operational efficiency to implement strategies and identify gaps in operations and staffing
Monitor financial and accounting system outcomes and assess areas for continuous improvement and quality control
Ensure the physical facilities, including administrative offices and medical clinics are safe, in compliance, welcoming, and operationally efficient.
Provide necessary oversight of lease improvements, capital projects including new construction, facility maintenance and repairs for all EPS buildings
Manage contract negotiations working with EPS executive director and legal counsel for building leases, partnership and sponsorship agreements
Manage leases for equipment, technology, security and phone systems and other pertinent contracts to ensure efficient operations for the organization and its clinics
EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:
Bachelor's degree in Finance or Accounting (or MBA or CPA preferred)
Two to three years of senior financial management experience in a relevant industry
Contributing member of a leadership team with the responsibility of managing an operating budget that exceeds $2 million in expenses
Strong knowledge of financial management, forecasting and risk assessment
Expertise in financial regulations, reporting standards and compliance.
Leadership skills with the ability to drive financial performance
Strong analytical, problem-solving and decision-making abilities
Transparent and high-integrity leadership style
Strong project management skills and ability to lead the administration team and collaborate with other teams and partners across multiple functional areas
Demonstrated experience and knowledge of the prolife industry, pregnancy resource organization(s), human services agency, or health clinic is preferred
Willingness to operate in a manner consistent with the teachings of the Catholic Church
Experience leading an organization through a merger or a joint venture is desired
Apply: Send your resume and a cover letter to the Executive Director, Dennis Waggoner at or mail to Essential Pregnancy Services, 3171 N. 93 rd St. Omaha, Nebraska 68134. Attention: Dennis Waggoner.