Director of Administrative Services

Salary : $100,000.00 - $142,512.00 Annually
Location : Thurston County - Lacey, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2025-EFSEC-001
Department: Energy Facility Site Evaluation Council
Opening Date: 03/05/2025
Closing Date: Continuous

Description
The hiring manager reserves the right to make a decision at any time. Application review will begin immediately. It will be in your best interest to apply as soon as possible.
Schedule: This position is currently hybrid with remote and in-office options. There may be occasional and irregular, required in-office time as needed and the schedule may fluctuate. (This may move to more in-office time in the future).

The Energy Facility Site Evaluation Council (EFSEC) provides environmental and safety oversight of approved facilities. EFSEC provides one- stop permitting for large energy projects in Washington, including nuclear facilities, thermal energy generation, fossil fuel, wind, and solar power plants, green hydrogen, biofuel refineries, oil refineries, natural gas storage fields, clean energy product manufacturing facilities, storage facilities, and qualifying transmission lines.

What you will be doing: In this position, you will maintain a high degree of influence with the EFSEC Chair, Council, and agency Director concerning agency administrative needs, and will act as the equivalent of an agency Deputy Director. You will have the authority to approve/disapprove/modify expenditures, policy, rules, forms, records requests, contracts, and other activities as needed.

You will administer all aspects of agency administrative functions. This includes, but not limited to, agency projects management, media and communications, legislation, policy and rules, forms and records, and contracts. Additionally, this section serves as main point contact for DES Small Agency Services for contracted services for contracts, budget, accounting, payroll, human resources, and technology through WaTech.

Who we are:
EFSEC was created in 1970 to provide "one stop" siting and permitting for large energy projects. By establishing the Council, the state legislature centralized the evaluation and oversight of large energy facilities within one state agency. The legislature cited the necessity of balancing the need for new energy facilities with the broad interests of the public. As part of the balancing process, the Council must take into account protection of environmental quality, the safety of energy facilities, and concern for energy availability.

The Council's responsibilities are listed in the Revised Code of Washington (RCW) 80.50 . These responsibilities include siting large natural gas and oil pipelines, thermal electric power plants that are 350 megawatts or greater and their dedicated transmission lines, new oil refineries or large expansions of existing facilities, and underground natural gas storage fields. Energy facilities of any size that exclusively use alternative energy resources (wind, solar, geothermal, landfill gas, wave or tidal action, or biomass energy) can opt-in to the EFSEC review and certification process as with certain electrical transmission lines. EFSEC's authority does not extend to hydropower plants or thermal electric plants that are less than 350 megawatts.

Duties
Some of what you'll be doing includes:
•  Administers all agency administrative functions and serves as DES and WaTech main point contact for contracted agency services
•  Supervises all administration division staff, conducts Performance and Development Plan (PDP) reviews for staff performance, training and development
•  Serves as the agency expert in administrative needs and testifies before the Legislature, Administrative Hearings, EFSEC Council and public hearings as needed
•  Ensures staff perform duties as assigned within the areas of project management, contracts, billing, legislation, policy, rules, media, forms and records, and records/data requests
•  Maintains delegated signature authority for the Director on all administrative matters for the agency, including but not limited to contracts, purchases, budgeting, expenditures, RFPs, payroll, and accounting
•  Oversees all administrative functions to include contracts, leases, purchase of services, policy, legislation, budget, payroll, accounting activities, records and public disclosure Qualifications
Required Education, Experience, and Competencies.
Conflict of Interest: RCW 42.52 limits EFSEC's ability to employ any person who owns stock in any company the Council regulates or is otherwise financially interested in such company.

No degree and (9) years experience managing or administering state-wide programs related to administrative oversight of a large division or agency, including budget, contracts, HR, PRRs, facilities, payroll, and accounting functions.

AND

Seven (7) years of experience as a 2nd level supervisor or above.
NOTE:
•  Qualifying experience may substitute for education
•  Formal experience and supervisory experience may run concurrently OR
Bachelor's degree in business administration, public administration or a closely related field
AND
•  Seven (7) years of experience conducting or administrating budgets, service or purchase contracts, HR, etc.
•  Five (5) years as a 2nd level supervisor. OR

Master's degree in Business Administration, Public Administration or a closely related field
AND
•  Five (5) years experience conducting or administrating budgets, contracts, HR, etc.
•  Three (3) years as a 2nd level supervisor or above. Preferred/Desired Education, Experience, and Competencies.
•  10 years of experience managing or administering state-wide programs related to administrative oversight of a large division or agency, including budget, contracts, HR, PRRs, facilities, payroll, and accounting functions.
•  5 years of experience as a 3rd level supervisor or above.
•  Knowledge of Washington energy facility siting laws and regulations, state and federal state environmental regulations (air emissions, water use and water discharge, wetlands, fish & wildlife), State Environmental Policy Act laws and procedures, Administrative Procedure Act (adjudicative proceedings, rulemaking), state budgeting procedures, legislative procedures and processes. Agency Specific Competencies:
•  Customer Focus - Responsive to both internal and external customers. Works with customer to identify needs; assumes responsibility for own role in meeting those needs. Ensures commitments to customers are met. Receptive to customer feedback.
•  Results Focus - Accepts personal accountability for individual results or share of team results. Manages workload and interpersonal relationships to achieve results: prioritizes tasks appropriately, overcomes obstacles, works with others as necessary, and meets deadlines and quality standards.
•  Communication Skills - Demonstrates communication skills (reading comprehension, writing, listening, speaking) appropriate to the position. Shows respect and courtesy in interpersonal communications.
•  Adaptability/Flexibility - Open to new ideas. Responds constructively to change and stressful situations. In consultation with supervisor, adjusts plans to meet changing needs.
•  Self-Development - Demonstrates proactive learning. Keeps knowledge and skills up to date. Solicits and accepts constructive feedback. Seeks developmental assignments to improve skills. Turns challenges into learning opportunities.
•  Supervisory (additional competencies for supervisors and managers)
•  Leadership - Develops teamwork through leadership defines team standards, responsibilities, processes, and goals. Promotes a cooperative and respectful work environment. Works for consensus. Anticipates and resolves conflicts. Identifies opportunities in adverse situations. Leverages team diversity to improve team effectiveness; promotes unique team talents. Appropriately and timely shares information, internally and externally. Models desired behavior.
•  People Development - Provides ongoing performance feedback and encouragement, documents through timely and meaningful PDPs. Assumes coaching and mentoring roles, as appropriate. Provides developmental opportunities. Delegates assignments to improve skills. Recognizes results.
•  Planning - Develops realistic plans, aligned with agency goals; sets specific goals for area(s) of responsibility. Creates contingency plans. Coordinates plans with others. Plans for and maximizes resources. Understands assigned program area and addresses relevant trends in planning.
•  Strategic Thinking - Communicates a long-term vision. Balances short- and long-term goals. Keeps own and team's work aligned with overall goals. Appropriate to managerial level: (1) Addresses staffing, infrastructure, organization design, culture, and risk management issues in strategic plans. (2) Demonstrates creativity and innovation in developing or adapting strategic plans. (3) Shows an awareness of the external environment and trends that contributes to ability to work effectively. Position Specific Competencies:
•  Must have strong communications skills to convey complex environmental and siting procedural issues to state and local agencies, the public, and press. Able to work cooperatively in very contentious and adversarial settings . click apply for full job details