Development Specialist, External Relations

Job Posting Title:
Development Specialist, External Relations

Hiring Department:
Dell Medical School

Position Open To:
All Applicants

Weekly Scheduled Hours:
40

FLSA Status:
Exempt

Earliest Start Date:
Immediately

Position Duration:
Expected to Continue

Location:
UT MAIN CAMPUS

Job Details:
General Notes

Dell Medical School is seeking a Development Specialist for External Relations.

Purpose

The Development Specialist, External Relations, is responsible for managing and enhancing the healthcare system's relationships with external stakeholders, including donors, community partners, and media. This role supports fundraising efforts, coordinates public relations activities, and ensures consistent and effective communication. Reporting to the Director of Development, the position collaborates closely with the marketing, finance, and senior development teams. Peer roles include Public Relations Specialists, Fundraising Coordinators, and Community Outreach Managers.

Responsibilities

Stakeholder Engagement
•  Develops and maintains relationships with key external stakeholders.
•  Coordinates meetings and events with donors and community partners.
•  Ensures timely and effective communication with stakeholders. Public Relations
•  Processes all philanthropic gifts and pledges.
•  Ensures timely issuance of gift receipts and acknowledgment letters.
•  Reconciles gift records with the finance department. Fundraising Support
•  Assists in the planning and execution of fundraising campaigns.
•  Provides support for donor cultivation and stewardship activities.
•  Prepares fundraising materials and presentations. Communication Management
•  Creates and distribute newsletters, brochures, and other communication materials.
•  Maintains the organization's website and social media presence.
•  Ensures consistency in messaging across all communication channels. Event Coordination
•  Plans and execute special events, including fundraising galas and community outreach programs.
•  Coordinates logistics, including venue selection, catering, and guest lists.
•  Collaborates with internal teams to ensure successful event execution. Marginal or Periodic Functions
•  Conduct research on potential donors and community partners.
•  Support special projects and initiatives as needed.
•  Participate in professional development opportunities to stay current with industry trends.
•  Performs related duties as required. KNOWLEDGE/SKILLS/ABILITIES
Stakeholder Management
•  Skilled in building and maintaining relationships with external stakeholders.
•  Proficient in coordinating meetings and events.
•  Ability to communicate effectively with diverse audiences. Public Relations
•  Strong ability to manage media relations and public image.
•  Proficient in developing and implementing PR strategies.
•  Ability to monitor and respond to media coverage. Fundraising Support
•  Skilled in supporting fundraising campaigns and donor activities.
•  Ability to prepare effective fundraising materials.
•  Knowledge of donor cultivation and stewardship practices. Communication Skills
•  Excellent written and verbal communication skills.
•  Proficient in creating and distributing communication materials.
•  Strong interpersonal skills for collaboration with various teams. Event Coordination
•  Proficient in planning and executing special events.
•  Ability to coordinate logistics and manage event details.
•  Strong organizational skills Required Qualifications

Bachelor's degree. Minimum of 3 years of experience in external relations, public relations, or a related role. Experience with media relations and event coordination. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree in Communications, Public Relations, Marketing, or a related field. Minimum of 5 years of experience in external relations, public relations, or a related role. Experience in a healthcare or nonprofit setting. Certified Fund-Raising Executive (CFRE) or similar certification.

Salary Range
•  $58,000 + depending on qualifications Working Conditions
•  May work around standard office conditions.
•  Repetitive use of a keyboard at a workstation.
•  Use of manual dexterity. Required Materials
•  Resume/CV
•  3 work references with their contact information; at least one reference should be from a supervisor
•  Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
•  E-Verify Poster (English) PDF
•  E-Verify Poster (Spanish) PDF
•  Right To Work Poster (English) PDF
•  Right To Work Poster (Spanish) PDF

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