This position is open until filled.
JOB SUMMARY
The Development Coordinator is responsible for providing a range of planning services, including requests for land use and development, rezoning, conditional use permits, and subdivision plans, as well as preparing strategic plans and working on special planning projects as assigned. Performs a variety of complex administrative work in coordinating and managing the Planning Division activities and operations. Responsible for performing planning functions in accordance with the City's policies, ordinances, and requirements. This position provides high-level customer service to the public by educating them on regulations affecting their property and development plans. This position will exercise discretion and independent judgment with respect to matters of significance daily.
ESSENTIAL JOB FUNCTIONS
- Communicates and interacts effectively with citizens, developers, and elected and appointed officials.
- Reviews various planning-related applications received for compliance with the City's form-based code, ordinances, and zoning regulations.
- Perform technical planning functions including, research, review, analysis, presentation and coordination of rezoning applications, annexation request, comprehensive plan administration and amendments, development and land use permit application processing, special use and exception request, requests for use or variances to standard process and procedures and other related applications and processes.
- Responsible for communicating to the public changes that may/could affect their property and/or development plans when requesting permits, variances, plat changes, etc.
- In response to public inquiries, conduct independent research to provide requested information.
- Responsible for performing basic accounting when necessary.
- Greets the public and answers questions; responds to inquiries from employees, citizens, and the public; and refers, when necessary, to the appropriate persons.
- Prepares and monitors work orders and purchase orders.
- Receives, stamps, and distributes incoming mail and processes outgoing mail.
- Serves as the staff liaison to Boards and Commissions as assigned. This position is currently assigned to the Planning and Zoning Commission and the Board of Adjustments.
- Input data to standard office and department forms; post to accounts; compile data for various reports.
- Coordinates training and travel plans for departmental staff.
- Prepare records such as notices, agendas, minutes, and resolutions for all assigned committees (Planning and Zoning, Form Base Code Committee, Adhoc Committee, Comprehensive Plan Committee).
- Acts as custodian of departmental documents and records. Establishes and maintains filing systems, control records, and indexes using moderate independent judgment.
- Maintains inventories and orders office supplies and materials.
- Schedule appointments and perform other administrative and clerical duties required by the department.
- Prepares written reports, formal correspondence, and other legal documents requiring judgment as to content, accuracy, and completeness.
- Works independently in the absence of specific instruction or supervision.
- Responsible for communicating with the public and other individuals on behalf of a department to communicate department practices, procedures, regulations, or guidelines.
- Responsible for tracking and coordinating all plats, development applications, and zoning requests from the time of first interactions to the completion of the process.
- Manages the plat review process and coordinates with surveyors/engineers.
SECONDARY JOB FUNCTIONS
- Responsible for assisting any city department when emergency management procedures are activated and assigned.
- Serves as administrative support to the Public Works Director (Planning Director).
- Retrieves documents requested under the Public Information Act.
- Serves as support to the Building Inspections Division or City Hall reception as needed.
- Performs other related duties as assigned.
FISCAL BUDGET RESPONSIBILITY
- Responsible for adhering to all City of South Padre Island Purchasing Policies while performing purchasing tasks.
- Prepare and manage the planning departmental budget.
QUALIFICATIONS
Education:
- An associate degree in urban planning, construction management, or a related field.
Experience:
- Four (4) years of related work experience in a related field or any equivalent combination of education and experience, equivalency to be determined by the City.
- AICP (American Institute of Certified Planners) designation is preferred.
Licenses or Certifications:
- A valid state driver's license.
Special Requirements:
- Bilingual: Spanish and English preferred.
Knowledge, Skills, and Abilities:
- Ability to work in various computer applications (e.g., G-Suite, Microsoft Office, Incode, PEAK, GIS, etc.)
- Skill in the operation of listed tools and equipment.
- Skill in organization.
- Excellent written and verbal communication skills.
- Strong interpersonal and dispute-resolution skills.
- Ability to handle stressful situations.
- Ability to interpret codes and ordinances.
- Ability to exercise reasonable and sound judgment.
- Ability to interpret the zoning map.
- Knowledge of policies, procedures, and ordinances pertaining to planning and zoning activity and local government.
- Ability to discuss controversial matters where tact is required to avoid friction and obtain cooperation.
- Ability to provide exceptional customer service.
TOOLS AND EQUIPMENT USED
Office telephone; personal computer including word processing software; copy machine; postage machine; fax machine; calculator; black line machine; scan machine; Incode Software (P/O Requisition Input) and GIS Arc Map (zoning).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk; lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed inside an air-conditioned office. The noise level in the work environment is usually moderately quiet but may be disruptive.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job-related tests may be required.