Deputy Clerk II

Salary: $17.95 Hourly
Location : Magistrate Court Marietta, GA
Job Type: Part-Time
Job Number: 04062
Department: Magistrate Court
Opening Date: 04/03/2025
Closing Date: 4/10/:59 PM Eastern
Grade Code: 102

Position Information
The purpose of this classification is to provide administrative and clerical support to an assigned Court.

Distinguishing Characteristics

This classification is distinguished from Deputy Clerk I in that incumbents in this class have two years of experience in the assigned Court.

Essential Functions
Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.
Performs administrative and clerical support tasks for an assigned Court: reviews incoming and outgoing documents for completeness and accuracy of information; and processes documents for filing as required in accordance with court rules; receives orders for files and records research and retrieval; pulls and delivers requested files and records.
Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.
Collects, records and processes fees: processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/ posts checks into specified computer application; assigns fees to proper case or property; balances monies received; and processes fees as required.
Enters data from court and legal documents into computer systems, databases and applications: scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.
May attend court as required for arraignments, motions, pretrial and trial court calendars, and/or court proceedings for entries, sanctions, and terminations.
Performs other related duties as assigned.
Minimum Qualifications
High School Diploma or GED required; supplemented by two years of experience providing administrative or clerical support.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Performance of essential functions may require exposure to adverse environmental conditions, such as heights or machinery.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.
Visit Cobb County's Employee Benefits page to learn more.

Benefits for part-time employees are marked.
01

I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.

• Yes
• No

02

I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application, may not be accepted in lieu of a completed application.

• Yes
• No

03

Are you legally eligible to work in the United States on an unlimited and unrestricted basis?

• Yes
• No

04

Educational Background: Mark the highest level of education you have completed.

• High School Diploma or GED
• Some College
• Associate Degree
• Bachelor's Degree
• Advanced Degree
• None of the above

05

If you have a college degree, what was your major area of study? Enter N/A if this does not apply.
06

How many years of experience do you have providing administrative or clerical support?

• No experience
• Less than two years of experience
• Two to four years of experience
• More than four years of experience

07

Please describe in detail your experience providing administrative or clerical support. Verify any information below is also included in the "Work History" section of your application. Enter N/A if this does not apply. See resume will not be accepted.
08

Identify which of the following administrative duties you have performed. Select all that apply

• Customer service (walk-in, phones, etc.)
• Compose correspondence (memos, letters, emails, etc.)
• Mass mailing using mail merge
• Create spreadsheets in Excel
• Proofread documents for accuracy and completeness
• File/Records Management
• None of the above

09

Do you have experience working in a court or legal setting?

• Yes
• No

10

Please describe in detail your experience working in a court or legal setting. Enter N/A if this does not apply. See resume will not be accepted.
11

If you receive a conditional offer of employment, you will be required to satisfactorily complete the following elements: a criminal background check. Please note that a criminal conviction may not disqualify you from consideration. Are you willing to accept these terms?

• Yes
• No

Required Question