Deputy City Clerk

Salary : $78,483.43 - $95,397.10 Annually
Location : Murrieta City Hall, CA
Job Type: Full-Time
Job Number: 2025-24
Department: City Clerk Office
Opening Date: 04/23/2025
Closing Date: 5/23/:59 PM Pacific
FLSA: Exempt
Bargaining Unit: MPC

Description and Essential Functions
Connected by Amazing Employees

Exciting Career Opportunity:

The City of Murrieta is accepting applications for the position of Deputy City Clerk to fill one (1) current vacancy in our City Clerk Department. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.
POSITION

Join a dynamic and dedicated team that values integrity, transparency, and excellence. Murrieta's City Clerk Team is seeking a passionate, tactical, focused self-starter with the capability to independently task-switch and prioritize competing deadlines. This is your opportunity to play a vital role in local government by serving City management and staff, the City Council, joint-governmental agencies, and our growing community. The Deputy City Clerk position will share the efforts with a committed Deputy City Clerk, a Records Manager, and a Senior Records Coordinator. The City Clerk Department serves with purpose and is looking for a motivated individual who wants to be part of a team where their contributions matter and their commitment to integrity is celebrated every day.
•  Schedule is Monday through Friday, 8 am to 5 pm. This is an exempt position and may require work beyond the standard 40-hour workweek to meet business needs. DESCRIPTION
Under administrative direction, performs the duties and functions of the City Clerk's Office.

SUPERVISION RECEIVED AND EXERCISED

The Deputy City Clerk is the principal manager level classification. The employee is required to supervise, coordinate and review the work involved in the publication, filing, indexing and safe keeping of all proceedings of the City Council. Serves as acting City Clerk in the City Clerk's absence. The Deputy City Clerk is distinguished from the Records Manager by the level of responsibility assumed and the complexity of duties assigned.

CLASS CHARACTERISTICS
•  Receives administrative direction from the City Clerk or his/her designee.
•  Supervision is exercised. ESSENTIAL FUNCTIONS
•  Plans, coordinates and develops the preparation of City Council agendas in cooperation with City Management staff
•  Coordinates and advises on the publication of ordinances, resolutions, and notices of hearings; coordinates execution and administration of all City contracts
•  Coordinates bid opening process with initiating department, and monitors through bid opening and award of contract
•  Participates in the preparation and coordination of the publication, posting, and distribution of legal notices for public meetings and hearings; ensures that legal requirements are met for publication and posting of agendas and minutes
•  Assists with the conduct of municipal elections, including preparation, issuance and acceptance of absentee ballots; preparation of appropriate resolutions and ordinances in conjunction with requirements for and results of the election; scheduling and preparing necessary documentation for Council to certify elections; posting election results; providing liaison to the County Registrar/Recorder office; and ensuring compliance with the Political Reform Act
•  Assists with administration of oaths or affirmations; certification of authenticity of municipal corporate documents for public officials, governmental agencies, courts, and the general public, including ordinances, resolutions, agreements, deeds, and other official documents
•  Oversees and post City Council actions, verifying administrative and substantive actions are finalized for public consumption
•  Maintains the Municipal Code; Assists staff and the public with questions regarding official documents or actions of the City; explains policies and procedures related to agenda management
•  Assists the City Clerk in administering the filing of Statements of Economic Interest and Financial and Campaign Disclosure Statements and reporting.
•  Oversees and participates in the coordination, preparation, and distribution of the City Council Agenda, coordinating with the City Manager, City Attorney, City Clerk, and City departments
•  Uses multiple channels including collateral, advertising, social media, editorial, sponsorships, co-op promotions, and "champion" relationships to market the Murrieta City Clerk Department
•  Assists in the development, administration, and oversight of the department budget.
•  Assists the City Clerk in planning and conducting municipal elections; prepares candidate packets; ensures information is in compliance with new Elections Code legislation; meets with candidates during filing period; responds to questions regarding campaign reporting requirements, works with the Registrar of Voters during election process; coordinates election management reporting through modem with the Registrar of Voters
•  Assists in processing, indexing, filing and retrieving of all official City documents; responds to inquiries from City Council Members, City management and staff, and the general public regarding Council actions, official records, and interpretation of related policies, procedures and laws; researches, compiles and analyzes data for special projects and reports, as needed
•  Provides assistance to the public and City staff by helping to identify records and information relevant to public records requests; ensures timely response to all requests and justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act
•  Transcribes sensitive or confidential records information; certifies copies of official records
•  Makes presentations in various public forums; may attend meetings in the absence of the City Clerk or as needed; attends City Council meetings and other public meetings as appropriate
•  Prepares and administers department budget
•  Prepares and presents verbal and written reports, as needed; formulates and presents proposals and recommendations; prepares post-Council agenda
•  Prepares accurate and official action minutes of City Council meetings
•  Supervises, motivates, plans, trains, directs, and evaluates the work of lower level staff
•  Serves as acting City Clerk, as needed
•  Prepares long range planning guide and action agenda
•  Implements departmental policies and procedures; participates in departmental planning and training
•  Prepares and writes a variety of reports for the City Clerk and City Manager
•  Acts as the Commissions, Committees and Boards liasion between the City Clerk and various staff/commission members
•  Performs other duties as assigned Minimum Qualifications
EDUCATION AND EXPERIENCE

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
•  An Associate's degree from an accredited college or university with major coursework in business or public administration or a related field And
•  Five (5) years experience in a government agency, including experience supporting City Council and/or City Clerk's Offices; including, knowledge of Municipal practices and procedures, operations within a City Clerk's Office and complex administrative responsibilities Or
•  A Bachelor's degree from an accredited college or university with major coursework in business or public administration or a related field And
•  Three (3) years experience in a government agency, including experience supporting City Council and/or City Clerk's Offices; including, knowledge of Municipal practices and procedures, operations within a City Clerk's Office and complex administrative responsibilities LICENSES AND CERTIFICATIONS
•  Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire
•  Certified Municipal Clerk (CMC) certificate within one (1) year from hire.
•  Certification as a Notary Public by the State of California is required within one (1) year from hire Special Requirements
•  Ability to attend special city events including weekends, evenings and holidays, as required
•  Ability to attend night meetings and work extended hours, as needed and/or required Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions
KNOWLEDGE OF
•  Regulations and procedures governing the maintenance of documents and records in the custody of the City Clerk's Office
•  Pertinent federal, state, and local laws, code and regulations related to division operations; California Notary laws
•  Public Hearing procedures publication, posting and mailing requirements
•  Principles and procedures of record keeping and reporting
•  Procedures for administering municipal elections; familiarity with specialized electronic records management software
•  Terminology of ordinances and resolutions
•  Principles and procedures for municipal budgeting . click apply for full job details