Deputy City Clerk I

Salary: $4,563.87 - $5,827.47 Monthly
Location : Torrance, CA
Job Type: Permanent Full-time
Job Number:
Department: CITY CLERK
Opening Date: 02/13/2025
Closing Date: Continuous

DESCRIPTION
WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT
IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.

The City of Torrance recognizes the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the City of Torrance today.The City Clerk's Office is seeking three hard working, detail oriented Deputy City Clerk I to join the team.
There are currently two vacancies in the Records Division and one in the Legislative Division.

The is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk's Office serves as the liaison between the public and City Council and provides related municipal services which may include compiling and maintaining original city records, conducting elections, City Council Agenda preparation, minutes, Municipal Code and Charter maintenance and distribution and commission/committee recruitment and related activities.
As part of the City Clerk's Office, the Deputy City Clerk I will perform paraprofessional, technical, and administrative work in support of the Legislative and Elections functions of the department.

This individual will review agenda items to ensure conformity within guidelines; assemble and distribute City Council agenda packets; notify parties of scheduled hearing dates; prepare and coordinate the publication, posting and distribution of legal notices for public meetings and hearings; and assure that legal requirements are met for publication and posting of agendas and minutes and assure compliance with Ralph M. Brown Act requirements.

Candidates may work nights, weekends and adjusted shifts.

For more information about the duties of the position, please .

QUALIFICATION GUIDELINES
Education and Experience
Any combination of education and experience that provides the knowledge and skills required is qualifying. A typical way to obtain the knowledge and skills would be:

Three years of increasingly responsible administrative experience which included duties requiring the use of initiative and independent judgment. An equivalent combination of related education and experience may also be substituted.

Experience in a City Clerk's office or similar government setting is preferred.

License and/or Certificates
A valid class C California driver's license.

A valid Notary Public License must be obtained prior to the completion of the probationary period and maintained thereafter.
Successful candidates will possess the following:

• A high degree of sensitivity to the public and constituencies;
• Strong interpersonal skills to interact with all levels of City government;
• Excellent verbal and written communication skills;
• Ability to multi-task and prioritize;
• Strong attention to detail;
• A proven track record of delivering high-quality, error-free products with tight deadlines;
• Experience with Microsoft Office, Excel, Access, and electronic file management;
• Experience with the processing, distribution, publication, and posting of public notices;
• General knowledge of the Ralph M. Brown and Maddy Act;
• Experience with elections administration;
• Experience with deeds and property records; and
• Knowledge in invoice processing procedures.

Bachelor's degree or equivalent with major course work in business administration, public administration or a closely related field is highly desirable.

Possession of Certified Municipal Clerks Certificate (CMC) is preferred.
HOW TO APPLY & EXAM PROCESS

Interested candidates must submit an online application and supplemental questionnaire at . First review of the applications will be those received by Thursday, February 27, 2025. If a sufficient number of qualified applications are received by the first review date, there is a possibility that the recruitment may close at that time.

Only those candidates who best meet the City and Department's needs will be invited to participate in the examination process, which will consist of the following components:

Written Exam: 30% (Tentatively scheduled on March 11, 2025)
Performance Exercise: 30% (Tentatively scheduled on March 27, 2025)
Panel Interview: 40% (Tentatively scheduled on March 27, 2025)

Department Interview Tentatively Scheduled for the week of April 14, 2025.
SPECIAL NOTES

Visit to find out more information about our community.

Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact us at no later than five (5) business days before the test date.

As a condition of employment, candidates must pass a background check and a pre-employment medical examination.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
BENEFIT SUMMARY FOR TORRANCE CITY EMPLOYEES ASSOCIATION (TCEA)
Note: Not all benefits listed may be applicable to all positions with in the unit. Please refer to the MOU for specifics.

Health, Dental, Vision and Life Insurance (sec. 4.9)
The City's monthly contribution for health insurance is as follows:
Employee Only Employee +1 Employee +2 or more
Full Time 597 96
Part-Time
(hired prior to 1/1/08) 484
Part-Time
(hired after 1/1/08) 356 82

The City's monthly contribution for vision insurance is $3.33
The City's monthly contribution for dental insurance is $38.22/EE only and $76.44/EE +1 or more
The City provides a Cash In-Lieu payment of $400 per month for eligible full-time employees for as long as the employee opts-out of medical coverage
City provides a $50,000 life insurance policy
Permanent Part-Time Employees (Sec. 2.8)
Permanent part-time employees working 20 hours per week are entitled to all benefits. Accrual of time and money shall be the amount received by full-time employees.
Premium Pay (sec. 3.1)
Designated Assignments: Varies (see Sec 3.1.E)
Bilingual Pay: $50/month (max 20 employees)
Certification Pay: 5% of base with Paralegal Certification (Legal Assistant II)

Night Shift Differential (sec. 3.5)
Swing Shift: 5% over base pay when or more of the shift is worked after 4:00 p.m.
Graveyard Shift: 7 % when or more of the shift is worked after midnight

Minutes (Sec. 3.6)
Clerical employees assigned to take minutes at evening City Council meetings, paid overtime rate (minimum of 2 hours)
Holidays (sec. 4.1)
13 paid holidays (New Year's Day, Martin Luther King Jr. Day, Lincoln's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, Christmas Day & New Year's Eve).

Vacation Leave (sec. 4.2)
Vacation accrual rate per month:
Years 1 -2 : 8.67 hours; Year 3: 9.33 hours; Year 4: 10 hours; Years 5 - 9: 12.hours; Years 10 - 20: 15.35 hours; Years 21 - 24: 16.67 hours; Year 25+: 17.33 hours
Maximum Accrual 500 hours

Sick Leave/Personal Leave (sec. 4.3)
Accrue 6 hours per month; maximum accrual of 500 hours.
Eight (8) hours per month for employees hired before 7/1/75 (except for those not covered by LTD).
Two work shifts of sick leave may be used for personal leave

Bereavement Leave (sec. 4.6)
Three (3) work shifts (up to two additional work shifts for travel 300 miles or more)
And, two (2) work shifts without pay per death of eligible family members

Disability Insurance (sec. 4.9)
Employee receives 2/3 base pay after elimination period (14 consecutive days for STD and 180 consecutive days for LTD)
(See Sec 4.9.B.1a for details on coverage for employees who don't qualify for commercial policy).

Retirement (sec. 4.10)
PERS , single highest year and military buy-back and supplemented by Social Security.
Employees hired prior to 2/1/2011, City pays 7% EPMC
Employees hired on or after 2/1/2011, pay 7% EPMC
Employer Paid Member Contribution (EPMC)
PERS
"New members" hired on or after 1/01/2013, pay (50%) of normal cost with three year average final compensation.

Deferred Compensation (Sec. 4.11)
457 Plan: Enrollment is voluntary
Family Leave (Sec. 9.8)
40 hours unpaid participation per calendar year
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The following supplemental questions will be used to evaluate your qualifications for the position for which you are applying. Resumes are encouraged but will NOT be used in lieu of the application or supplemental questions . click apply for full job details