Deputy City Clerk I

Salary : $46,201.68 - $59,310.00 Annually
Location : City of Stockton, CA
Job Type: At-Will
Job Number: 7
Department: City Clerk's Office
Division: City Clerk (1100)
Opening Date: 05/09/2025
Closing Date: 5/15/2025 5:30 PM Pacific

DEFINITION

AT-WILL OPPORTUNITY
BI-WEEKLY SALARY RANGE:
$1,776.99-$1,867.74; $1,963.49-$2,064.18; $2,169.84-$2,281.15
FUTURE SALARY INCREASES:

• Effective 7/1/2025, 3% Cost of Living Adjustment

INCENTIVES FOR NEW EMPLOYEES:

• Sign on Bonus - $2,000
• 40 hours of sick leave for immediate use

FUTURE INCENTIVES:

• Employee employed as of 7/1/2025 will receive $2,000 lump sum

FLSA STATUS: Non-Exempt
TENTATIVE INTERVIEW DATE: TBA
The City of Stockton is currently seeking a Deputy City Clerk I to fill one (1) vacancy within our City Clerk's Office. The City Clerk's office is a highly confidential, fast paced, and professional department.
The ideal candidate will have experience in meeting preparation, agenda processing, taking minutes, and maintenance of records; possess excellent customer service skills, have the ability to effectively build and maintain collaborative working relationships, and have strong analytical skills. Other duties will include but not be limited to attending public meetings and ensuring compliance with the Ralph M. Brown Act requirements.
This is an At-Will (unclassified/unrepresented) position that reports to the City Clerk. Only those applicants who best fit the needs of the City will be referred to the hiring department. Applicants who fail to fully complete the on-line application/supplemental questionnaire will be subject to rejection.
Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under general supervision, performs varied office support work related to City meeting bodies, City Clerk's Office operations and records management and maintenance functions; performs related work as assigned. This classification is designated only to the City Clerk's office.
CLASS CHARACTERISTICS

Incumbents are at-will and perform at the entry or journey levels, responsible for providing administrative assistance including maintaining records and documents and providing detailed information to City departments, citizens, and outside agencies.

Deputy City Clerk I is the entry-level class of the Deputy City Clerk series. Initially, under close supervision, incumbents learn City Clerk's Office operations as well as City Clerk's Office and City policies and procedures. As experience is gained there is greater independence of action within established guidelines. This class is alternately staffed with Deputy City Clerk II and incumbents may advance to the higher level after successfully completing two years of experience and demonstrating proficiency which meets the qualifications of the higher-level class.
PRINCIPAL DUTIES (Illustrative Only)

• Provides assistance for agenda compilation; posts meeting notices and documents, prepares legal notices and newspaper ads; prepares and distributes letters and other post-meeting notifications to advise interested parties of Council action
• Schedules and sets up meeting rooms, sends meeting appointments; and serves as Legislative Secretary at various City boards and commission meetings, as well as for City Council meetings as assigned; takes minutes for permanent record; prepares a written synopsis of actions taken during the meetings; processes appeals to administrative decisions.
• Operates standard office equipment, including a personal computer; provides customer service in person and on the phone. Tracks Councilmember and Board & Commission Member ethics filing requirements; provides information to City Council regarding the activities of boards and commissions.
• Completes paperwork needed to process resolutions and ordinances; independently composes correspondence related to responsibilities assigned; assists in developing and writing office procedure manual.
• Assists in maintaining a variety of official City records, including records research as assigned.
• Enters and retrieves information and prepares reports from an on-line records management program
• Assists in maintaining the City's records retention schedule of official documents in a personal computer system.
• Assists in reviewing records to determine the proper media to use for maintaining records for research or security storage.
• Retrieves and copies public records for City departments, agencies, news media, and the public; responds to questions from City departments, agencies, and the public regarding official City records and general information; refers individuals to appropriate agency or department; collects various service fees, prepares receipts, maintains and balances cash drawer.
• Accepts and processes claims, summons, and complaints filed against the City; explains process to claimant.
• Performs general clerical work, including filing, scheduling, processing purchase orders and payment vouchers and mail.
• Conducts bid openings in a timely manner and prepares necessary documentation.
• Supports the City Clerk in the preparation and execution of elections.
• May provide confidential support work.
• Performs related duties as assigned.

QUALIFICATIONS

Education/Experience:

Deputy City Clerk I: Possession of a high school diploma or GED.

Other Requirements:

• Must possess a valid (two years old or less) typing certificate for at least 45 net words per minute from a recognized organization.
• Must possess a valid California Class C driver's license.

Knowledge of:

• Principles, practices, methods, and techniques of records classification and retention, including the use of computer-based records retrieval systems, microfilm, and document imaging;
• Modern computer user applications, including word processing and microcomputer records maintenance applications;
• City, State, and Federal laws related to Clerk Office functions, including legal notification requirements and municipal election laws and procedures;
• Business English, spelling, and arithmetic; and
• Government codes pertaining to records management and the Public Records Act.

Skill in:

• Performing a variety of records management and retention tasks;
• Performing complex or difficult office support work;
• Reading and interpreting rules, policies, and procedures;
• Dealing tactfully and effectively with those contacted in the course of the work;
• Using initiative and sound judgment within established guidelines; and
• Operating standard office equipment, including a personal computer, audio and video taping broadcasting systems, and centralized telephone equipment.

Physical/Mental Abilities:

• Mobility - Frequent sitting for long periods of time while operating a keyboard; occasional walking, bending, squatting, climbing stairs, climbing ladders, kneeling, and crawling and twisting;
• Lifting - Occasional lifting and/or carrying up to 25 pounds or less;
• Vision - Constant use of overall visual capabilities, reading fine print and PC screens; reading and producing printed material, frequent need for use of color perception;
• Dexterity - Frequent typing, occasional holding, grasping, pushing, pulling, and repetitive motion;
• Hearing/Talking - Constant hearing and talking of normal speech in person and on the telephone; frequently over noise, and the ability to detect specific noises and proper equipment operation;
• Special Requirements - May require occasional weekend, night, or evening work; may require occasional driving;
• Emotional/Psychological - Constant concentration, decision making and public contact; frequent ability to exercise sound judgment, especially under stressful situations; and ability to work alone;
• Environmental Conditions - None; and
• Working Conditions - Primarily performed in an office environment, which is typically quiet; public meeting locations may be loud at times; duties may also be performed outside of City Hall.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.
UNREPRESENTED - CONFIDENTIAL

NOTE: Employee Benefits are subject to change and are not guaranteed. For a detailed explanation benefits currently in effect,
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The Supplemental Questionnaire is part of the examination process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "See Resume" as an answer to any of these questions.

• I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

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