Departmental Secretary

Posting Details

Position Information
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Position Title
Departmental Secretary

About this Opportunity
The Department of Educational Psychology welcomes applications for a Departmental Secretary. This position will not only allow you to play a key part in the educational journey of others, but also offers a range of benefits that make it especially rewarding. You'll enjoy working alongside friendly and supportive co-workers in an environment that values collaboration and growth. In addition, staff members receive a generous assistance on college education-not just for themselves, but also for their spouses and dependents. With the added flexibility of one remote workday each week, this position strikes a great balance between professional fulfillment and personal well-being.

Salary Grade
9

Wages Begin At
15

FLSA
Non-Exempt

Hrs/Week
40

Pre-Employment Screening
Requires successful completion of a background check.

Position Function
Provide secretarial and administrative support for faculty and graduate students; organize and coordinate the work flow of students through the department offices.

Minimum Education
Eighteen months of specialized training or education beyond high school or equivalent.

Minimum Experience
One through three years of secretarial, office, or other related support experience; word processing and database software experience.

Minimum Other
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience
Additional years of experience; proficiency with Word, powerpoint, Access and Excel.

Preferred Other

Position Title(s) Supervised
None.

EEO Statement
Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

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Department
Educational Psychology:800050

Department Information

Department Email or Phone Number

Duties & Responsibilities
Ranking
1

Job Duty

Support Program Directors:
Assist in corresponding with applicants both before and after admission.
Monitor SLATE database for incomplete admissions, track unenrolled students post-admission, and contact those students to help them
stay on track.
Support graduate students in completing necessary forms (e.g., green
sheets) in a timely manner.

Ranking
2

Job Duty

Travel Authorization and Reimbursement:
Facilitate the completion of travel authorization forms and ensure timely
reimbursement processing.

Ranking
3

Job Duty

Assist graduate students:
Obtaining library privileges, request transcripts; apply to graduate.
Maintain department records related to graduate and doctoral
assistants.
Assist with problems or questions.

Ranking
4

Job Duty

Assist faculty:
Preparation of class materials. Copying tests.
Acquire syllabi and making sure in compliance with Teachers college
requirements.
Prepare, submit and maintain copies of grade change forms.
Assist with minutes for committees.
Monitor grade submissions and class lists sent by Registrar office.

Ranking
5

Job Duty

Provide backup to AC:
Supervising and supporting undergraduate student assistants.
Advise regarding procedures and policies for the department.
Maintaining the Educational Psychology website and program information.

Ranking
6

Job Duty

Maintain front office:
Answer department phones.
Take messages.
Receive and forward email faxes to appropriate faculty.
Process all mail and overnight packages; check-in and track deliveries to the Educational Psych. Dept.

Ranking
7

Job Duty
Perform other related duties as assigned.

Ranking
8

Job Duty
Maintain regular and predictable attendance.

Posting Detail Information
Posting Number
SF

Number of Vacancies
1

Desired Start Date
05/05/2025

Position End Date (if temporary)

Open Date
04/18/2025

Close Date
05/02/2025

Open Until Filled
No

Special Instructions Summary

Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring valuesand describe how you have demonstrated a commitment to that value in your professional endeavors.