Data Entry Specialist - Senior

Marlborough, Massachusetts

 TalentBurst
Apply for this Job
Title - Accounting/Data Entry Specialist
Location - (HYBRID) Marlborough MA 01752
Duration - 6 Months (possible extension)
Schedule - In office Tuesday and Wednesdays - remote for the rest of the week

Job Description:
  • Candidates need to be familiar with MS Excel (how to manipulate data, pivot tables and vlookups)
  • A lot of communication with general contractors, therefore candidates need to be well spoken
  • Someone who can pick up mistakes quickly
  • Oracle experience is helpful but not required
  • Finance college degree is a plus
  • Lucernex software experience is a nice to have
  • Must haves be attention to detail is a must, good bookkeeping skills, must have knowledge of Oracle, self-motivator, team mentality
Job Summary:
  • Administers payment; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing).
  • Maintains MS Excel logs timely and accurately.
Major Areas of Responsibility:
Exterior Building Sign Invoices
  • Reviews invoices for payment and processing ( 75+ invoices / M)
  • Reviews each line to decide upon proper coding. Requires cross referencing multiple department project schedules as sources.
  • Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendors and/or internal teams to resolve.
  • Maintains Payment and Tracking logs
Accounting and Compliance:
  • Using independent discretion, codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.
  • Raises potential issues to management. Make recommendations based on past experiences to solve or develop processes to remediate.
  • For assigned areas, maintain logs that track costs and spend by project / invoice.
Other:
  • Performs YE Accounting functions including processing and developing accruals.
  • Involve more complex accruals due to the dollar amount and validations necessary.
  • Processes non-contractual and Special Project Invoices ( 750).
Minimum Education and Experience:
  • Bachelor's degree in Business-related field preferred.
  • Will consider 8+ years of experience in lieu of college degree.
Eligibility Qualifications:
  • Detail Oriented is a must and critical
  • General knowledge of GAAP
  • Working knowledge of DocuSign
  • Proficiency with Excel and Microsoft Office products
  • Working knowledge of Oracle
  • Excellent verbal and written communication skills
  • Ability to work with varied contractors
  • Works independently with minimal guidance/supervision
  • Lucernex knowledge is a plus but not required
Date Posted: 28 May 2025
Apply for this Job
Show me similar jobs
Send me jobs by email