Job Title: Data Clerk/Receptionist
Reports to: Campus Principal
Dept./School: The Braves Center
Primary Purpose:Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.
Qualifications:Education/Certification:High school diploma or GED
Special Knowledge/Skills:Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understand English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Bilingual (Spanish) preferred
Experience:Some year of clerical experience in an setting as well as some experience in schools or working with children.
Major Responsibilities and Duties: - Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
- Maintain visitor log and issue visitor passes.
- Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
- Receive deliveries and disseminate materials and information to the appropriate parties.
- Assist principal in maintaining budget, purchase orders, and supplies.
- Assist in accurate accounting of time sheets, leave requests, and substitutues.
- Assist parents, students, and faculty with questions regarding student attendance
- Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrators
- Compile, maintain, file and distribute all reports, records, and other documents as required following established procedures.
- Provide clerical assistance as needed.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
- Periodic supervision of students.
Supervisory Responsibilities:None.
Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system
Posture: Continuous sitting
Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Reception desk in the administrative/central office
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.