Data Administrator

Data Administrator

Department: Head Start and Children's Services

Employment Type: Permanent - Full Time

Location: ABCD Central Office

Compensation: $29.48 / hour

Description

The Data Administrator is responsible for the input and maintenance of data, systems management, and miscellaneous administrative tasks to support coordination and data analysis required for the management and administration of ABCD Head Start & Children's Services.

The Data Administrator is responsible for promoting the mission of ABCD Head Start & Children's Services, building an understanding of the program by communicating this mission to staff, families and the community.

This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children's Services policies and procedures.

All ABCD Head Start/Early Head Start and Children's Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter A - 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately.

The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form.

All communications are potentially sensitive and are subject to Head Start's policy on confidentiality.

Key Responsibilities

ESSENTIAL DUTIES:

• Enter, monitor and analyze employee, family and program data in the program's database systems.
• Assist with data collection, entry, management, ongoing monitoring and reporting as it pertains to self-assessment and program development.
• Assist with development, tracking and monitoring of the Performance Indicator Reporting system.
• Act as secondary liaison between ABCD and representative/technical support staff from database system creators and companies in order to maintain software updates, advocate for agency needs, and use all the software features to their fullest potential.
• Provide technical support and assistance to Central office and local program staff as it relates to collection, entry, management and monitoring of data in conjunction with Data Analysis Manager.
• Assist in the planning and facilitation of initial and ongoing training for Central office and local program staff related to database usage in conjunction with Data Analysis Manager.
• Work with all content areas to create ongoing monitoring systems to track and analyze data and quality of entry and reporting.
• Maintain data integrity of both hard copy and electronic data accurately and in a timely manner.
• Assist and maintain systems and procedures for collecting data for entry and reporting purposes.
• Assist on special data projects including surveys, needs assessments, self-assessment, public presentations, reports, and development projects.
• Support the development of electronic document sharing across the program.
• Work collaboratively with other ABCD Department as necessary, including Information Technology Services (ITS), Public Information and Planning and Grants Departments.
• Assist with filing, data maintenance, data entry, copying, etc., as needed.
• Perform other related duties as assigned from time to time.

Skills, Knowledge and Expertise

JOB SKILLS, ABILITIES AND KNOWLEDGE

• Excellent written and verbal communication, mathematical and analytical abilities, and interpersonal skills.
• High proficiency with computer and database skills and excellent knowledge of MS Office applications, particularly Microsoft Excel (proficient with creating spreadsheets, formulas, charts, pivot tables, etc.) and other analytical tools.
• Knowledge of research methodology, survey design, and an aptitude for learning and suing databases, survey software and other computer applications.
• Attention to accuracy, confidentiality, and timeliness of data management.
• Experience in providing support to an ethnically diverse staff.
• Successful experience in working as a member of an interdisciplinary team.
• Keyboarding skills, computer literacy and advanced skills with various applications such as databases, Excel, word processing, e-mail and internet.
• Proven ability to keep accurate written records and documentation.
• High level of efficiency, accuracy, and attention to detail.
• Ability to attend and participate in community activities, training, and night meetings as needed.
• Maintain knowledge of all federal, state, city and program laws, regulations, standards and policies.
• Support with database trainings across sites.

Professionalism:

• Engages in ongoing staff development to expand professional skills.
• Maintains professional boundaries and confidentiality of information at all times.

Physical Environmental Demands & Conditions:

• Frequent significant decisions and problem-solving abilities.
• Ability to work as a team member collaborating with coworkers, parents and community resources.
• Occasional lifting, stooping, bending standing and reaching.
• Must be able to balance and prioritize workload, have strong time management skills, and meet tight deadlines.

EDUCATION AND EXPERIENCE

Minimum of a bachelor's degree in business, computer science, human services or related field, and one to three years of experience in the areas of data entry, data integrity, and information management required.