Job Description:
Service Department Customer Service Admin
Reports to Service Manager
Key relationships: Service Manager, Service Technicians, Independent Contractors, Production Manager and Quality Assurance Team, Home Owners, Retail Sales Centers, Service Team, Sales Department, and Parts Manager, Parts Assistant, Purchasing
Primary Responsibilities: - Call/Take phone calls from homeowners and retailers in their respective areas
- Contacts home owner and evaluates cosmetic repairs needed from list they supplied
- Verify correct home owner information, phone numbers, email address, home location physical address
- Contact every home owner to advise that their work order is in progress. Read thru the scripted one time cosmetic visit and remaining limited one year plumbing and electrical warranty
- Contact retailers regarding and lot or display model re-work
- Assign technician to home owner within their geographic location
- Writes Work Orders for Service Technicians/Contractors
- Writes up parts needed
- Attaches Décor Page for home and any schematics needed to complete repairs at job site
- Arranges best way to get parts to technician; FedEx, Fleetwood truck, SAIA, South Eastern or Cavco Parts truck, etc.
- Finalize work orders, and determinations for state - close out in system (Deacom).
- Coordinate and prioritize work orders with Service Manager, and service team through weekly meetings.
- Review completed work orders for any flaws, or inadequacies on technician's part.
MINIMUM QUALIFICATIONS
• Requires a high school diploma or its equivalent.
• Working as a Customer Service typically requires 1-3 years of related experience.
• May be entry level if some experience in the skill.
• Bilingual is Preferred
AR/AP experience a plus
Equal Opportunity Employer
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