Position Details
Position Details
Job Title
Cudahy Library - Assistant University Archivist (Archives & Special Collections)
Position Title
Cudahy Library - Assistant University Archivist (Archives & Special Collections)
Position Number
Job Category
University Faculty
Job Type
Full-Time
FLSA Status
Exempt
Campus
Rogers Park-Lake Shore Campus
Location Code
LIBRARY - CUDAHY (02910A)
Department Name
LIBRARY - CUDAHY
Is this split and/or fully grant funded?
No
Duties and Responsibilities
Salary Range $55,000 - $63,000
Benefits Information:
.
Loyola University Chicago seeks applications for the position of
Assistant University Archivist for the Loyola University Chicago Archives and Special Collections, based at Cudahy Library
. The Assistant University Archivist supports the University Archivist in managing the Loyola University Chicago Archives and Special Collections (LUCASC) department. This role encompasses a variety of responsibilities, including providing research assistance to researchers, supporting class sessions, collaborating with student staff and interns, processing collections, promoting the department through social media and the creation of exhibits, and working on various departmental projects and initiatives. The successful candidate should show evidence of creativity, initiative, flexibility, dedication to diversity, and ability to work with diverse populations. This is an open-rank library faculty appointment. At Loyola, Librarian is a special faculty designation with opportunities for promotion.
The Loyola University Chicago Archives and Special Collections is a highly valued partner in teaching, research, and learning at the University. A full-time staff of two archivists serves researchers from the Loyola community and the public. Archives staff are dedicated to documenting the goals, objectives, and programs of Loyola University Chicago. Additionally, archivists are responsible for the collections in Chicago history, Catholic history, entertainment history, U.S. Congressional papers, business history, political cartoons, and rare books that form the core of Special Collections. LUCASC values diversity, equity, inclusion, and social justice in all aspects of our work.
The Loyola University Chicago Libraries includes Cudahy Library, the Information Commons, and the Library Storage Facility at the Lakeshore Campus in Rogers Park; Lewis Library at the Water Tower Campus in downtown Chicago; the Health Sciences Library on the medical campus in Maywood; and a library at the John Felice Rome Center in Italy. The University Libraries collaborate closely with the School of Law Library.
Key Responsibilities:Reporting to the University Archivist and Curator of Rare Books, the Assistant University Archivist will:
- Assist in the collection, preservation, and accessibility of university records and archival collections in multiple formats.
- Accession, process, arrange, and describe collections in multiple formats following professional standards.
- Document and preserve the university website using Archive-It.
- Provide research support to a diverse range of researchers.
- Assist in facilitating class sessions.
- Engage with faculty, staff, administration, and student organizations to facilitate the transfer of records to University Archives.
- Manage the department's social media presence and develop engaging exhibits.
- Participate in and contribute to departmental projects and initiatives.
- Assist in supervising student staff and interns within the department.
- Contribute to the development and revision of departmental policies, procedures, and workflows.
- Collaborate with Library Systems, Women and Leadership Archives, and other departments on projects.
- Serve on the Digital Preservation Committee and other relevant library committees
Qualifications
Required Qualifications - Master's degree from an ALA-accredited library and information science program with specialization in archives or related degree with specialization in archives.
- Experience working in an archives or special collections unit.
- Expertise in archival arrangement and description.
- Proficiency in reading cursive and other handwriting styles.
- Physical ability to lift and move boxes and other materials on and off shelves.
Preferred qualifications - Minimum of two years' experience working in an archives or special collections unit.
- Certification from the Academy of Certified Archivists.
- Demonstrated creativity, initiative, and flexibility.
- Ability to work effectively with diverse populations.
- Ability to work both collaboratively and independently.
- Ability to handle confidential information in accordance with best practices, institutional policies, and legal requirements.
- Expertise in providing reference services to researchers.
- Experience working with collection management software, digital preservation software, and digital exhibit software such as Preservica, Omeka S, Archive-It, and ArchivesSpace.
- Experience in electronic records processing and preservation.
- Experience working with classes using archival materials.
- Experience supervising student workers.
- Knowledge of metadata schemas such as DACS, Dublin Core, EAD, RAD, and PBCore.
- Experience in managing social media accounts, preferably Instagram and Blue Sky.
- Strong organizational skills and ability to meet deadlines.
- Excellent communication skills.
Physical Demands
Lifting, Carrying, Standing, Climbing, Crawling/Kneeling, Repetitive Motions
Working Conditions
None
Minimum Education and/or Work Experience
Required Qualifications - Master's degree from an ALA-accredited library and information science program with specialization in archives or related degree with specialization in archives.
- Experience working in an archives or special collections unit.
- Expertise in archival arrangement and description.
- Proficiency in reading cursive and other handwriting styles.
- Physical ability to lift and move boxes and other materials on and off shelves.
Preferred qualifications - Minimum of two years' experience working in an archives or special collections unit.
- Certification from the Academy of Certified Archivists.
- Demonstrated creativity, initiative, and flexibility.
- Ability to work effectively with diverse populations.
- Ability to work both collaboratively and independently.
- Ability to handle confidential information in accordance with best practices, institutional policies, and legal requirements.
- Expertise in providing reference services to researchers.
- Experience working with collection management software, digital preservation software, and digital exhibit software such as Preservica, Omeka S, Archive-It, and ArchivesSpace.
- Experience in electronic records processing and preservation.
- Experience working with classes using archival materials.
- Experience supervising student workers.
- Knowledge of metadata schemas such as DACS, Dublin Core, EAD, RAD, and PBCore.
- Experience in managing social media accounts, preferably Instagram and Blue Sky.
- Strong organizational skills and ability to meet deadlines.
- Excellent communication skills.
Open Date
01/31/2023
Close Date
Salary Range
$55,000 - $63,000
Additional Salary Information
The salary offered to the selected candidate will be determined based on a range of factors including, but not limited to the experience and qualifications of the selected candidate including years since terminal degree, training, and field or discipline; rank at hire; budget availability; internal equity; and external market pay for comparable jobs.
Special Instructions to Applicants
Applicants should submit a current curriculum vitae and a letter of interest to
.
Please provide the names and email addresses of three professional references. References will not be contacted immediately but may be at subsequent points in the review process, with the candidate's permission.
Applications will be accepted until the position is filled. For full consideration, applications should be received by April 30, 2025.
Please direct inquiries to the chair of the search committee: Name: Martha Spring Contact info: Cudahy Library Lake Shore Campus 1032 W. Sheridan Road Chicago, IL 60660 E:
As a Jesuit Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about LUC's mission, candidates should consult our website at
. For information about the university's focus on transformative education, they should consult our website at
.
About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution . click apply for full job details