Title: Building Secretary, Community-based Transition Center (CTC)
Reports To: Community-based Transition Center Principal
Location of Work:
Community Based Transition Center
811 Hazen Street
Paw Paw, MI 49079
Start Date: May 2025
Job Goal:The primary job goal of the building secretary is to perform a variety of secretarial duties necessary for the smooth and efficient daily operations at the Community-based Transition Center.
Qualifications: Education:
High school diploma or equivalent required
Work Experience:
Minimum of two years in an office or school setting preferred
Skills and Knowledge: - Effective and efficient office organization and management skills relative to attending to people and tasks, processing communications, storing and retrieving information, scheduling, monitoring and follow-up.
- Ability to seek knowledge of special education laws and due process procedures.
- Finance skills related to accounting records for students, payroll information for staff, processing of purchase requisitions and tracking budget line items.
- Ability to understand and be knowledgeable of staff contracts; ability to coordinate and complete human resource tasks for contracts, staff attendance, new employee forms and others.
- Demonstrate proficiency in use of the Google Workspace (Docs, Sheets, Forms, Slides)
- General professional skills, including a willingness to:
- Assume positive intentions when working with others.
- Adhere to federal, state and VBISD policies and procedures.
- Model VBISD guidelines: Respect, Integrity, Compassion and Excellence.
- Complete assigned responsibilities within agreed upon timelines.
- Seek ongoing professional learning and accept feedback in a professional way.
- Perform additional tasks, responsibilities and duties as assigned by the Director of Special Education and the Superintendent.
Essential Job Functions: - Ability to sit or stand and work on a computer for long periods of time.
- Maintain confidentiality of personnel and students.
- Utilize online software and databases to maintain an accurate and up-to-date account of school operations, staff and student records, and program information. Including but not limited to: staff records (TimeClock Plus), student records (PowerSchool SIS and PowerSchool Special Programs), and program information (Google Drive).
- Knowledge and ability to generate and create all required pupil accounting documents for student count.
- Maintain accident reports and workman's compensation information.
- Manage purchasing, including preparation of PO's, monitoring of allocated budget amounts and distribution of all equipment and supplies.
- Verify incoming packing slips and process to ISD central accounting department.
- Assemble, route and maintain all enrollment paperwork and student records. Monitor compliance of IEP paperwork.
- Maintain required records for State and Federal reports, projects, contracts and general information file system.
- Process and maintain records for professional development requests, reports and hours.
- Manage, update and distribute annual documents, such as, the school calendar, parent letters, and other home/school communications to parents and staff.
- Assist the principal in maintaining a daily schedule, including preparation for meetings and appointments.
- Coordinate with Van Buren Public Transit & ISD Transportation regarding CTC Transportation roster.
- Address matters brought to the Principal's attention in his/her absence or when administrative action is not warranted.
- Contact principal and appropriate administrators in an emergency or when matters necessitate administrative authority.
- Receive and route phone calls to the appropriate place.
- Order and maintain office supplies and equipment.
- As needed, assist in the preparation for and administration of state mandated student assessments, ensuring that all compliance requirements are met.
- Maintain office to appear and operate in a professional, orderly and clean manner.
- Perform additional tasks, responsibilities and duties as assigned by VBISD administrators.
- Valid driver's license required
Terms of Employment: As per master agreement and provisions established by the Van Buren Board of Education.
This posting and our online application can be found on the Van Buren ISD's website at under Employment. If you do not have access to a computer with internet access, you may use a computer at VBISD by calling .
Position is open until filled.
In-house staff must fill out the online internal application.