Creative Coordinator

Creative Coordinator
Pay Rate: $30.00/hour to $34.25/hour
Hours: 9:00 a.m. to 6:00 p.m.
Location: Santa Monica, CA
Duration: 1 year
Key Responsibilities

Administrative & Operations Support

• Maintain and assign workloads and schedules for the Creative Team.
• Coordinate freelancer onboarding, account setups (e.g., Aprimo), and invoice processing with accounting and legal.
• Support Creative Directors with administrative tasks, including scheduling and team communications.
• Plan and organize team events, creative meetings, and trade show participation.
• Maintain and organize the department's artist/band asset database.
• Collaborate with the Creative Operations Manager to improve internal processes and systems.
• Update freelancer databases and manage communication with external talent.
• Prepare product samples and materials for client meetings.

Project Coordination & Quality Control

• Coordinate art separations with in-house printers and freelance separators.
• Proofread presentations, designs, date backs, technical art files, and other creative materials.
• Conduct quality control checks by comparing mockups with final separations prior to sampling.
• Communicate project details clearly to Brand Managers, Designers, and Production to ensure alignment before development.
• Handle sample approvals and troubleshoot feedback with printers and separators.
• Manage sample logistics and approvals, including on-press support.

Creative Support

• Prepare and edit tech packs and design files for print production, ensuring accurate pantone callouts, sizing, and file setup.
• Adapt artwork for various production formats, including screen printing, digital, and print-on-demand.
• Size and set up art for hard goods and accessories.
• Collaborate with Creative Leads for artist research, product sourcing, and project preparation.
• Work closely with clients and internal teams to uphold the creative vision and technical standards.
• Resize and adjust artwork for production specifications.
• Mock up artwork on products and communicate design briefs to in-house and freelance designers.
• Share approved art files, separations, mockups, and presentations through organized links.

Required Qualifications

• 4+ years of experience in an administrative, operations, or creative coordination role.
• Strong proficiency in:
  • Microsoft Office Suite (Word, Excel, PowerPoint)
  • Apple Keynote
  • Adobe Creative Suite (InDesign, Photoshop, Illustrator)
  • Project management tools (e.g., )
• Experience with print production processes, including four-color, screen printing, and digital formats.

Preferred Attributes

• Strong passion for music, pop culture, fashion, and design trends.
• Excellent time management, communication, and organizational skills.
• Ability to manage multiple projects under tight deadlines with consistent attention to detail.
• Strong systems-thinking mindset and proactive problem-solving skills.
• Comfortable collaborating cross-functionally with departments like Legal, Finance, Brand, and Production.
• Self-starter with a positive attitude and strong follow-through.

Benefits:

• Health insurance

• Health savings account

• Dental insurance

• Vision insurance

• Flexible spending accounts

• Life insurance

• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.