CPW Administrative Assistant III

Salary : $49,848.00 - $59,820.00 Annually
Location : Jefferson County, CO
Job Type: Full Time
Job Number: PMA /25
Department: Department of Natural Resources
Division: Colorado Parks & Wildlife
Opening Date: 04/18/2025
Closing Date: 5/6/:59 PM Mountain
FLSA: Determined by Position
Type of Announcement: This position is open only to Colorado state residents.
Primary Physical Work Address: 12102 S Elk Creek Rd Pine, CO 80470
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Department Contact Information:
Hiring Pay Rate: Please note that all employees new to the State Personnel System are paid on a bi-weekly basis
How To Apply: Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Department Information
OPEN TO STATE OF COLORADO RESIDENTS ONLY
Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today - and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at to find out more about the work we do to manage Colorado's natural resources for today - and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:
•   Medical and Dental plans
•   Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
•   Paid life insurance
•   Short- and long-term disability coverage
•   Employee Wellness programs
•   Flexible Spending Accounts
•   Health Savings Accounts
•   10 paid holidays per year plus generous vacation and sick leave
•   Career advancement opportunities throughout the State system
•   Some positions may qualify for the Public Service Loan Forgiveness Program COLORADO PARKS AND WILDLIFE Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.

The work unit exists to implement the goals and objectives of Colorado Parks and Wildlife's strategic long-range and operational plans to accomplish the Legislative mandate of protecting, preserving, managing, and enhancing the State's recreational resources at Staunton State Park within the guidelines of Colorado state statutes, regulations, and Colorado Parks and Wildlife policies and procedures for the use, benefit and enjoyment of over 300,000 annual visitors that utilize the area. The work unit provides a safe and quality recreational experience along with a wide range of appropriate recreational and educational opportunities while protecting and enhancing the facilities and natural resources of the area by providing visitor services, maintenance functions, natural resource protection and education, administration functions, law enforcement, inter-agency cooperation, and program management/development. The work unit administers Colorado Parks and Wildlife programs within the park and district and provides recreation and natural resource management expertise to Federal, State, County, Local, and Private entities.

Description of Job
The purpose of this position is to handle the administrative tasks necessary to operate Staunton State Park. This position exists to provide high-quality customer service through public contact; manage a variety of park office programs including sales of products and services; answer public questions about Staunton State Park and CPW, and provide accurate and timely information; provide administrative support to park operations with an emphasis on general office support, accounting, procurement, budgeting, payroll, supervising assigned staff; and provide local, regional, and statewide marketing and public outreach.
Customer Service
This position works directly and communicates with the public and internal staff to answer questions about the park and the agency. Duties include but are not limited to, selling CPW products and merchandise, answering phones and emails, providing assistance and information about Staunton State Park, CPW, camping, reservations, licenses, registrations, hunting, boating, fishing, area information, and general outdoor recreation. Maintains website updates and social media posts in collaboration with other staff. Oversees park event facility reservations and event coordination. Implements established processes necessary to meet customer and staff needs, and accurately completes and accounts for all internal and external customer products and associated documents. Utilizes IPAWS and other databases to fulfill customer and staff needs.

Accounting, Budgeting, and Data Entry
This position assists the Park Manager and park staff with accounting functions including processing invoices, creating and maintaining accurate accounting records, CORE procurement and entry, IPAWS transactions, reconciling parks and wildlife sales and products, and submitting supporting documentation as required and as needed. The position reconciles and tracks budgets using available software. Is knowledgeable and proficient in, but not limited to, A4, CPW dashboard, SARA, Captrack, Word, Excel, Quicken, EDSYS, and KRONOS computer programs and systems. Establishes procedures, creates forms, and computer spreadsheets, and enters, tracks, and prepares reports on expenditures for operating, temporary work programs, section budgets, and small capital expenses. This position works with the Park Manager and establishes cash handling procedures to maintain security and accountability of cash funds and is the custodian of all change funds. This position allocates spending on state credit cards. Demonstrates and maintains proficiency with programs and databases used by the position.

Office Manager, Clerical, and Special Project Support
This position manages and operates the Visitor Center/Park Office, and retail store by providing general office/clerical support through planning, organizing, and implementing programs including reservations, pass and license sales, a retail program, and managing IPAWS. Maintains office equipment including, but not limited to, printers, copiers, credit card machines, phones, computers, and IPAWS hardware. Monitors and maintains a working inventory of general office supplies to support park operations and park staff. Assists the Park Manager and other park staff with daily operational demands that can include general clerical typing, note-taking, copying, reporting, filing, and record-keeping. Informs Park Manager and section managers of critical information and helps manage complaints. Manages all park visitor publications, brochures, and regulation handouts. Responsible for all hiring paperwork, EdSys transactions, and Kronos functions for temporary employees. Assists the Park Manager with special projects, workflow improvements, and efficiencies within the Park and CPW. Assists other park and agency staff as requested and needed. Communicates information, and dispatches field staff via phone, email, or two-way radio.

Supervision
This position directly oversees and supervises temporary workers, interns, and volunteers delegated to their areas of responsibility. The position recruits, interviews, hires, trains, supervises, advises, counsels, motivates, assigns duties, schedules, resolves conflicts, delegates special projects/duties, ensures compliance with statutes and all policies and procedures, takes appropriate corrective/disciplinary actions regarding employee performance as directed, conducts meetings, and develops work programs for their respective temporary employees, interns, and assigned volunteers that accomplishes the work unit and Colorado Parks and Wildlife's desired mission. The position implements processes to ensure assigned temporary workers, interns, and volunteers are trained and performing their assigned duties within the park on a daily basis. The position will work with the Park Manager and other park staff on scheduling and adjusting staffing patterns as the need arises.

Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications
Three years of experience in customer service in an office setting. Retail manager, front desk, call center in an office environment or in an occupational field related to the work assigned to the position.

Substitutions
•  Appropriate education in Natural Resources, Wildlife Management, Biology, Aquatic Biology/Fishery Science/Aquaculture/Fishery Management, Ecology . click apply for full job details