Court Operations Specialist IV - Honolulu, Oahu

Salary: $5,258.00 Monthly
Location : Honolulu
Job Type: Full-Time Permanent
Job Number: 24-200TY
Department: Courts of Appeal
Division: Office of the Chief Clerk
Opening Date: 10/13/2024
Closing Date: Continuous

Position Specific Description

Recruitment Number 24-200TY, Court Operations Specialist IV, SR-22, Honolulu, Oahu.
Summary of Duties

This position assists the Chief Supreme Court Clerk with the duties and responsibilities associated to the management of these facilities. Duties include:

• Developing, recommending, evaluating and reviewing studies of moderate complexity related to policies, procedures, methods and/or techniques in court and facility management administration and security
• Developing systems and methods to implement objectives
• Developing manuals, guidelines, policies, and procedures involving operations
• Researching, planning and coordinating new projects
• Evaluating effectiveness and adequacy of program standards and makes recommendations for changes

Minimum Qualification Requirements

Education Requirement: Graduation from an accredited college or university with a Bachelor's degree. Progressively responsible experience in administrative, professional, investigative, technical or other responsible work which has provided a general background of the type and quality described below may be substituted for the Bachelor's degree on a year-for-year basis.

Specialized Experience: Two and one-half (2-1/2) years of progressively responsible professional work experience in one or combination of the following:

A. Analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or

B. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts. Examples of this type of professional work include assistant court administrator, social worker, data processing systems analyst, program budget analyst, program evaluation analyst, personnel management specialist, research statistician, planner, etc. with professional work experience in the court system.

Administrative Aptitude: Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management's observation and evaluation of the applicant's leadership and managerial capabilities; or success in trial assignments to managerial and/or administrative tasks.

Substitution of Education for Specialized Experience:
1) Satisfactory completion of all academic requirements for a Master's degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substituted for one and one-half (1-1/2) years of Specialized Experience.

2) Satisfactory completion of all academic requirements for a Ph.D. degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substitute for two and one-half (2-1/2) years of Specialized Experience.

3) Graduation from an accredited law school may be substituted for two and one-half (2-1/2) years of Specialized Experience.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to , or mailed to the following address: Hawai i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai i 96813.

Education: If you are using education as a substitute for experience, you must submit a copy of your official transcripts or diploma at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.

for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:

• 13 paid holidays each year, and 14 during election years
• 21 vacation leave days per year
• 21 sick leave days per year
• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
• Free life insurance policy for employees and retirees
• Deferred compensation retirement savings plan
• State retirement plan for eligible employees

CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01

Bachelor's Degree: This position requires a Bachelor's Degree from an accredited college or university. Which of the following statements best describes your college education? (I understand I must submit copies of my official transcripts to receive credit for education.)

• I have been awarded a Bachelor's Degree from an accredited college or university.
• I do not have a bachelor's degree but I have 4 or more years of qualifying experience that substitutes for a bachelor's degree.

02

Advanced Degree: If you possess an advanced degree from an accredited university which you would like considered in our review, please provide the following (1-2), or indicate n/a if not applicable:
1) Name of the institution where degree was conferred.
2) Type of degree conferred, i.e. Master's, Juris Doctor, etc.
03

Specialized Experience Requirement: You must have two and one-half (2 1/2) years of progressively responsible professional work experience in one or combination of the following:

A. Analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or

B. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.

Examples of this type of professional work include Assistant Court Administrator, Social Worker, Data Processing Systems Analyst, Program Budget Analyst, Program Evaluation Analyst, Human Resources Specialist, Research Statistician, Planner, etc. with professional work experience in the court system.

Provide examples from your work experience which clearly show how you meet this requirement. In addition, provide the following employer information for where your qualifying experience was gained: company/organization name, job title, dates of employment (month/year), and number of hours worked per week.
04

Transcripts, Certifications, and other verifying documents: You must submit copies of official transcripts, certifications, or other verifying documents by mail or email at the time of application. If you are selected, we will need an original official transcript (not a copy) indicating the completion of the required training or coursework and the awarding of the appropriate degree, certification, or other credential.

• Yes, I understand and will submit the required information.
• I submitted my supporting documents for a previous recruitment.

05

IMPORTANT NOTE: To better assist us with the proper evaluation of your application, be sure that you've listed each experience separately under the Work Experience section of this application. Please do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. Since the information you provide will be used to determine whether you meet the minimum qualification requirements, it is important that you provide detailed and complete information for each position held, i.e click apply for full job details