Court Clerk I

Salary: $21.14 - $27.48 Hourly
Location : City of Yuma, AZ
Job Type: Full-time
Job Number: 9
Department: Municipal Court
Division: Administration-10
Opening Date: 05/06/2025
Closing Date: 5/11/:59 PM Arizona
FLSA: Non-Exempt

Summary
Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you.

We are looking for someone to join Team Yuma as a Full-time Court Clerk I , working with the Yuma Municipal Court. The ideal candidate will perform clerical work in support of Court Operations and Court Compliance of the Yuma Municipal Court.

Under basic supervision, this job classification provides a variety of administrative, customer service and clerical support for the Yuma Municipal Court (YMC); processes legal documents, reviews and enters data on secure databases, assists judges in the courtroom, and manages confidential court records.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Performs a variety of technical and administrative functions; provides customer service, and makes appropriate decisions based on knowledge of City policies, YMC procedures, and standards of the Arizona Administrative Office of the Courts (AOC); duties may vary according to job assignment.
• Performs a variety of clerical and technical functions for YMC with discretion and impartiality; delivers Municipal Court services, and manages legal system responsibilities and special assignments; supports courtroom-related services, and provides customer service at the public counter; follows YMC policies and procedures for file creation and maintenance, data entry, issuing and accepting documents and forms, accepting and receipting monies, and other specific Court duties and assignments.
• Follows security protocols; completes all reports and paperwork in a timely manner, and in compliance with court administrative orders, regulations and standards; compiles and reviews data, and generates reports; updates, corrects, retrieves and releases YMC information according to procedures.
• Accepts and files documents submitted to the court; sorts, indexes, and files materials according to established procedures; checks records and documents for completeness and accuracy; prepares and processes legal documents, and technical records according to established court policies and procedures.
• Calendars Court activities; assists with the flow of court case information to and from judges and staff.
• Responds to routine inquiries related to court procedures; researches technical inquiries, provides operational and informational responses, and resolves court within scope of authority.
• Accepts paperwork for new and existing case files; enters confidential data into secure computer systems; collects, processes, and records funds received, performs related accounting tasks, and balances cash and receivables drawer.
• Provides technical guidance, and interprets policies and procedures governing the confidentiality requirements and release of YMC records and information; answers questions and resolves issues.
• Cross-trains in all YMC work methods, customer service policies, and document processing procedures.
• Supports the relationship between the City and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the "Yuma Way", and complies with all City policies and procedures.
• Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines
High School Diploma or GED equivalent; AND one year of customer service or clerical and computer experience, preferably in a justice agency or legal environment; OR an equivalent combination of education, training and experience.

Knowledge of:

• City policies and procedures.
• Federal regulations, and State of Arizona statutes, rules, administrative orders, and operational policies and procedures governing municipal courts and justice agency records management.
• Principles and practices of confidential records management, and file maintenance.
• Principles and practices of accounting, bookkeeping, case management, and jury management.
• Specialized technology systems and software applications.
• Safe work practices and security precautions in court environments.

Skill in:

• Explaining Federal and state rules and regulations, and City policies and procedures.
• Preparing, filing, and distributing a wide variety of legal documents.
• Working under pressure in a dynamic environment with changing priorities.
• Dealing tactfully and courteously with those seeking information about court functions and activities.
• Following verbal and written instructions and security procedures.
• Establishing and maintaining effective working relationships with co-workers and court personnel.
• Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS
A valid Arizona State Driver's License is required. Arizona Committee on Judicial Education and Training (COJET) continuing training accreditation is required within six months of hire.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment, courtroom and ancillary court facilities. May occasionally be required to bend, reach, stoop, and lift objects.
The City of Yuma offers the following benefits to Full-time City employees:

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are automatically enrolled in the Arizona State Retirement System. Employees contribute 12.12% (pre-tax) and the City contributes 12.12% of employee gross wages through automatic deduction. Should an employee terminate City employment, the ASRS funds may be withdrawn or remain until retirement. Contributions to the ASRS are in addition to FICA (Social Security taxes).

LONG TERM DISABILITY (LTD) - Included through the Arizona State Retirement System. Employees contribute .15% and the City contributes .15% of employee gross wages. LTD contributions are in addition to FICA (Social Security taxes).

SHORT TERM DISABILITY
The City provides short-term disability coverage at no cost to the employee. Short-term disability replaces part of your income if you can't work for a short time due to a covered disability.

SOCIAL SECURITY & MEDICARE - Employees pay a contribution into the Social Security & Medicare System.

WORKER'S COMP. - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of Yuma for all employees.

UNEMPLOYMENT INSURANCE - Employees are covered by Unemployment Insurance.

MEDICAL, DENTAL, and VISION INSURANCE - The City of Yuma is proud to provide medical, dental and vision insurance for its employees which is administered by the Yuma Area Benefit Consortium. Employees may choose from two traditional PPO plans or a High Deductible Health Plan with a Health Savings Account. Dependent premiums are paid one month in advance and are pre-taxed (unless waived). Additional information regarding medical, dental and vision benefits may be requested from the City's Human Resources Department.

LIFE INSURANCE - The City provides a life insurance policy for employees in an amount that is equal to your annual salary. An Accidental Death and Dismemberment rider is also included for an equal amount. Employees may elect, at their cost, additional life insurance for up to 5X their annual salary. Various voluntary insurance policies are available at your cost and may be set up as an automatic payroll deduction. Information is available from the City's Human Resources Department.

FLEXIBLE SPENDING ACCOUNT - The plan establishes a reimbursement account, which is designed to provide you with a means of paying for certain medical, dental, vision, and dependent care expenses with pre-tax dollars. The amount you designate is subtracted from your earnings before taxes and is deposited in your flexible spending account. As a new employee you have 30 days from your hire date to enroll.

EMPLOYEE ASSISTANCE PROGRAM - Provides free counseling sessions for employees and family members, as well as a 24-hour crisis line for emergencies.

COMPENSATORY LEAVE (COMP. TIME) - Paid leave that an employee has elected to accrue in lieu of overtime payment.

GENERAL LEAVE - This leave is available for all regular full-time and regular part-time employees . click apply for full job details