Council Committee Clerk (Analyst I)
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Council Committee Clerk (Analyst I)
Salary
$96,605.00 - $118,768.00 Annually
Location
1221 SW 4th Ave, OR
Job Type
Regular
Job Number
1
Bureau
Office of the City Auditor
Opening Date
05/02/2025
Closing Date
5/19/:59 PM Pacific
Max Number of Applicants
100
- Description
- Benefits
- Questions
The Position
The City Auditor's Office is hiring one to two Council Committee Clerks to facilitate City Council committee meetings and oversee associated administrative processes such as agenda preparation, records management, and customer support.
We are seeking a detail-oriented and civic-minded professional who takes pride in supporting transparent and accessible government. The ideal candidate will haves strong organizational and communication skills, a commitment to accuracy, and the ability to independently manage the logistics and documentation of public meetings with professionalism and integrity. They will be comfortable advising elected officials, staff, and the public on the City's legislative procedures, and will demonstrate sound judgment and a commitment to public service.
Council Committee Clerks will be responsible for supporting the business of City Council committees which will include clerking committee meetings, supporting committee processes by preparing official agendas, ensuring compliance of Council and committee documents with legal requirements, documenting meeting actions, and coordinating with meeting support teams across multiple bureaus to ensure public meeting requirements are met. They will provide guidance and training to City Councilors, staff, and bureau and office employees on legislative procedures.
The City of Portland's elected Auditor is independent from City Council, the Mayor, and the City's leadership team. The Auditor's Office exists to serve the public interest and ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs nearly 50 people across seven divisions. Council Committee Clerks will be part of a highly collaborative clerk team and will report to the Deputy Council Clerk.
Successful candidates will be detail-oriented and organized professionals with excellent communication skills, sound judgment, and a strong customer service mindset. They will have the ability to explain complex procedures clearly, remain composed in high- stakes or fast-paced settings, and navigate sensitive political or public environments with tact. Ideal candidates will have experience managing public meeting processes, a commitment to accuracy and transparency, and a demonstrated ability to work independently while collaborating effectively.
Responsibilities of Council Committee Clerks include:
- Leading preparation of official Council committee agendas and ensuring agendas are published in accordance with legal requirements.
- Ensuring Council committee documents, including reports, ordinances, resolutions, and hearings comply with applicable federal, state, and City laws, regulations, policies, and procedures prior to Council committee meetings.
- During Council committee meetings, ensure full execution of the agenda and administer logistics, announce roll calls, coordinate virtual and in person testifiers, record meetings, document Council committee actions, including votes and motions, operate timer for speakers, control microphones and displays and complete post-meeting documentation work.
- Assigning ordinance and resolution numbers, recording disposition, preparing accurate 'as amended' documents in accordance with motions, preparing disposition agenda and final document files for archival processing.
- Providing guidance and assistance to City staff to ensure compliance with established requirements for official documents; support responses to requests for City Council information and public records related to City Council and Council committees.
- Developing, coordinating, and delivering training classes on City Council and Council committee processes, procedures and requirements for new Councilors, bureau managers, supervisors, and employees; develop and maintain process guides and operating procedures.
- Partnering with Council committee meeting support teams including facilities, security, the broadcaster, technology services, council attorneys, and policy analysts to ensure public meetings are accessible and to troubleshoot issues that arise.
The Auditor's Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
To Qualify
Candidates must have at a minimum any combination of education and experience equivalent to the following:
Education/Training: Coursework from an accredited college or university in business administration, public administration, or a related field.
AND
Experience: Two(2) years of relevant experience doing administrative or clerical work with a high level of independence and discretion.
Preferred qualifications:
Education: Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a field related to the organizational unit, or professional certification in a field related to the unit, (e.g., Certified Municipal Clerk (CMC) certification)
Experience: Experience clerking or facilitating public meetings and/or managing associated processes such as meeting noticing, agenda development, document (e.g. ordinance) review, document archiving, etc.
TO APPLY:
Submit two documents:
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
Please prepare responses to the following questions (suggested word count of 150 words per question or fewer). Wherever possible, connect items in your resume and provide examples to demonstrate how you meet the qualifications for the position.
Question 1: Describe your experience communicating and interacting with internal and external customers in a professional and courteous manner, both orally and in writing.
Question 2: Describe your experience managing complex or detail-heavy workflows where accuracy and compliance with established procedures were essential. Include any experience reviewing and preparing official documents, records, or other materials that required a high level of attention to detail and accuracy.
Question 3: If applicable, describe your experience clerking or facilitating public meetings and/or managing associated processes such as meeting noticing, agenda development, document (e.g. ordinance) review, document archiving, etc.
Question4: Tell us about your experience:
- As a member of a historically underrepresented group participating in government decision-making OR
- Ensuring equitable operations or program outcomes OR
- Making workplaces and/or public spaces more inclusive.
The Recruitment Process
Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: May 5 - May 19, 2025
Applications reviewed: May 20-30, 2025
First interviews: June 2-13, 2025
Second interviews: June 16-18, 2025
Job offer: June23, 2025
Additional Information
Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate's resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential: Auditor's Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information The City of Portland, Oregon
Civil Service: This position is in the Classified Service and subject to Civil Service provisions . click apply for full job details