We are seeking an experienced Staff Accountant to join our accounting team. This role is responsible for processing weekly payroll for approximately 600 employees, managing accounts receivable (AR), handling petty cash transactions, and assisting with general accounting tasks. The ideal candidate will have hands-on experience with ADP and Paylocity payroll systems, along with strong working knowledge of QuickBooks.
Key Responsibilities:
• Process and oversee accurate and timely weekly payroll for approximately 600 employees using Paylocity.
• Maintain compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Manage accounts receivable: generate invoices, apply customer payments, and perform collections activities as necessary.
• Handle petty cash accounts: distribute funds, reconcile expenditures, and maintain accurate logs and records.
• Assist in month-end and year-end closings, including journal entries and account reconciliations.
• Support internal and external audits by providing requested documentation and explanations.
• Maintain employee payroll records and ensure confidentiality and security of financial information.
• Collaborate with HR and other departments to resolve payroll and accounting issues promptly.
• Regularly update and reconcile financial information in QuickBooks.
• Prepare and distribute financial reports as needed.
• Perform other accounting and administrative duties as assigned.
Qualifications:
• Bachelor's degree in Accounting, Finance, or a related field preferred (or equivalent experience).
• 3+ years of accounting experience, with a strong emphasis on payroll and accounts receivable.
• Experience processing high-volume payrolls (500+ employees) required.
• Proficiency in ADP, Paylocity, and QuickBooks preferred.
• Solid understanding of payroll compliance regulations and accounting principles (GAAP).
• Strong analytical skills and high attention to detail.
Excellent organizational, time management, and communication skills