A law firm in San Francisco has an amazing opportunity for a Corporate Legal Assistant who is looking to be part of a new practice group in our growing and dynamic organization. The Corporate Legal Assistant plays a key role in providing support to the corporate attorneys, including document production, working directly with clients, and assisting with the establishment of attorneys' practices and projects.
Essential Functions:
- Prepare, revise, redline and proofread various corporate documents including contracts, agreements, transactional matters, compliance, closing documents, audit letters, etc.
- Assist with the assembly of pre-closing documents and sets of executed documents for various signatures and amendments
- Work closely with private equity and corporate clients as an extension of the practice group
- Working knowledge of filing procedures, requirements and e-filing with the Secretary of State office, in addition to Federal, State and local courts
- Create and maintain client and administrative files in the document management system.
- Schedule appointments, including meeting invites, video conference details, conference room requests, meal requests, and maintain the attorney's calendar.
- Enter and submit the attorney's billable time and review proformas
- Perform initial conflict checks and open/close client matters and prepare engagement letters
- Monitor case deadlines and work with the Docket Department to ensure deadlines are entered and met.
- Coordinate travel arrangements and track travel expenses for timely reimbursement
- Communicate professionally and promptly with internal and external clients to deliver a high level of customer service
Qualifications
- MUST have a High School Diploma in addition to three years of corporate experience, preferably in private equity matters
- Ability to support 4-5 attorneys at one time
- Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills
- Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software
- Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses
- Must possess an excellent customer service attitude
- Must be able to work in the office 3 days a week