Corporate Events

Position ProfileEvent Sales Support CoordinatorDepartmentArrowhead EventsReports toDirector of Event SalesStatusPart-Time, Hourly, Non-Exempt

JOB SUMMARY: Arrowhead Events is looking to fill a part-time position with a highly motivated professional to support event sales approximately 29 hours per week. This position will play a significant role in the sales process with the opportunity for growth in our organization.

PRIMARY RESPONSIBILITIES:

1. Assist with scheduling, meeting, and site tour preparations, and follow-up communications
2. Aid in the preparation of sales reports, presentations, proposals and contracts, ensuring all materials are tailored to client needs and align with services and standards of excellence
3. Field and distribute inquiries
4. Process payments
5. Build and maintain client database
6. Assist with coordination of client hosting opportunities
7. Assist with the coordination and execution of marketing initiatives
8. Become proficient in the use of event software
9. Perform other duties as assigned by the Director of Event Sales.

The ideal candidate should possess the following skills abilities competencies:

• Professional approach that represents the Kansas City Chiefs Football Club & Arrowhead Events in an exemplary manner
• Superior organizational skills, able to function in a fast-paced, multi-task setting
• Exceptional written & verbal communication skills
• Excellent analytical, decision-making, and problem-solving skills
• Identify and resolve problems in a timely manner
• Plan, organize, and implement projects and tasks within an allotted timeframe
• Work with others in a professional manner while attempting to achieve a common goal
• Proficiency in MS Office Programs (Word, Excel, PowerPoint, and Outlook), and internet research skills
• Experience in Momentus or other Event Management Software
• Previous experience in sales support, marketing, or a related role is preferred
• Ability to work long hours & weekends
• Reliable transportation daily

COMPETENCIES:

1. Analytical Skills - Synthesize information; uses intuition and experience to complement data; designs and generates creative solutions.
2. Problem Solving - Identifies and resolves problems in a timely manner; gather and analyze information skillfully. Must be able to develop solutions quickly and effectively. Show flexibility in problem solving.
3. Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities. Strives to continuously build knowledge and skills.
4. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification. Demonstrates group presentation skills and participates in meetings.
5. Written Communication - Writes clearly and informatively.
6. Innovation - Displays original thinking and creativity. Meets challenges with resourcefulness.
7. Judgment - Displays willingness to make decisions and exhibits sound and accurate judgment. Includes appropriate people in decision making process.
8. Motivation - Demonstrates excellent personal motivation and encourages others to be motivated and enthusiastic. Shows persistence and overcomes obstacles. Takes calculated risks to accomplish goals.

MINIMUM QUALIFICATIONS REQUIRED:

1. College Degree preferred, with emphasis in hospitality, events, and/or tourism.
2. Minimum one-year event experience
3. Flexibility in work schedule. Ability to work long hours & weekends
4. Organized and detail oriented
5. Strong computer skills including Microsoft Office applications, word processing, spreadsheets, database, presentation, and Internet software.
6. Demonstrated strong customer service skills.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS:

• Light office duties and activities, to include, but not limited to the use of a computer, calculator, copier, telephone & other office equipment.
• Some extensive walking.
• Occasionally long periods of standing.
• The work involves some exposure to extreme temperatures.

HOURS REQUIRED:

Twenty-nine hours per week, primarily between 8:30 am - 5:00 PM; Monday - Friday. May be required to work home games. Must be flexible to work evenings and weekends when necessary.