Coordinator - Student Admissions and Records

Position Type:
Administrative (Certified)/Coordinator for Student Admissions & Records

Date Posted:
6/3/2025

Location:
Student Admissions and Records

Closing Date:
06/15/2025 LOCATION OF POSITION: Monroe One BOCES - 41 O'Connor Road, Fairport NY 14450

TERM OF EMPLOYMENT: 12 Month Position, Full Time

START DATE: July 1, 2025

SALARY RANGE: $100,000 - $115,000 per year
Actual salary dependent upon education, experience and contract.

DEFINITION: The Coordinator of Student Admissions and Records reports directly to the Assistant Director of Special Education & Student Services and is responsible for the referral/intake process. The Coordinator will work within the department to ensure IEP quality/compliance, support enrollment/billing needs for students within programs and assist with data collection/analysis. The Coordinator is to work cooperatively with all stakeholders (such as BOCES administrators and staff, district pupil service directors, families and students).

MAJOR RESPONSIBILITIES:

1. Manage and oversee the referral/intake process (reading/summarizing referrals, presenting information, communicating decisions, etc.)
2. Lead the Central Intake Committee twice weekly to review referrals and facilitate decision-making.
3. Assist in the overall administration of Admissions and Records Department operations.
4. Work collaboratively with the Assistant Director regarding the referral/intake process, current program students and technology/systems needs for the department.
5. Develop relationships and communicate effectively with districts, agencies, students, staff and caregivers.
6. Plan and collaborate with programs regarding enrollment and projections.
7. Collect and analyze data regarding current students and referrals.
8. Travel to various program sites for meetings/observations as necessary.
9. Perform related duties as assigned by the Assistant Director of Special Education and Student Services.

QUALIFICATIONS:

1. NYS Certification as a School District Administrator (SDA), School District Leader (SDL), School Administration & Supervision (SAS), or Administrator (new 2025 cert) required.
2. Three to five years of administrative experience.
3. Excellent organizational skills.
4. Knowledge and experience related to NYS special education programs, services, and regulations required.
5. Knowledge and experience regarding IEP development required.
6. Knowledge of BOCES programs, services and operations strongly preferred.
7. Frontline/IEP Direct experience strongly preferred.
8. Knowledge of Microsoft Word, Excel and Access and Student Management systems strongly preferred.
9. Excellent interpersonal and communication (written and spoken) skills.
10. Ability to meet deadlines, work independently and maintain confidentiality.
11. Physically able to perform essential functions of the position (with or without reasonable accommodation).