Coordinator - Student Admissions and Records JobID: 2170
- Position Type:
Administrative (Certified)/ Coordinator for Student Admissions & Records - Date Posted:
6/3/2025 - Location:
Student Admissions and Records - Closing Date:
06/15/2025
LOCATION OF POSITION: Monroe One BOCES - 41 O'Connor Road, Fairport NY 14450
TERM OF EMPLOYMENT: 12 Month Position, Full Time
START DATE: July 1, 2025
SALARY RANGE: $100,000 - $115,000 per year
Actual salary dependent upon education, experience and contract.
DEFINITION: The Coordinator of Student Admissions and Records reports directly to the Assistant Director of Special Education & Student Services and is responsible for the referral/intake process. The Coordinator will work within the department to ensure IEP quality/compliance, support enrollment/billing needs for students within programs and assist with data collection/analysis. The Coordinator is to work cooperatively with all stakeholders (such as BOCES administrators and staff, district pupil service directors, families and students).
MAJOR RESPONSIBILITIES:
- Manage and oversee the referral/intake process (reading/summarizing referrals, presenting information, communicating decisions, etc.)
- Lead the Central Intake Committee twice weekly to review referrals and facilitate decision-making.
- Assist in the overall administration of Admissions and Records Department operations.
- Work collaboratively with the Assistant Director regarding the referral/intake process, current program students and technology/systems needs for the department.
- Develop relationships and communicate effectively with districts, agencies, students, staff and caregivers.
- Plan and collaborate with programs regarding enrollment and projections.
- Collect and analyze data regarding current students and referrals.
- Travel to various program sites for meetings/observations as necessary.
- Perform related duties as assigned by the Assistant Director of Special Education and Student Services.
QUALIFICATIONS:
- NYS Certification as a School District Administrator (SDA), School District Leader (SDL), School Administration & Supervision (SAS), or Administrator (new 2025 cert) required.
- Three to five years of administrative experience.
- Excellent organizational skills.
- Knowledge and experience related to NYS special education programs, services, and regulations required.
- Knowledge and experience regarding IEP development required.
- Knowledge of BOCES programs, services and operations strongly preferred.
- Frontline/IEP Direct experience strongly preferred.
- Knowledge of Microsoft Word, Excel and Access and Student Management systems strongly preferred.
- Excellent interpersonal and communication (written and spoken) skills.
- Ability to meet deadlines, work independently and maintain confidentiality.
- Physically able to perform essential functions of the position (with or without reasonable accommodation).