Coordinator

Coordinator, Administrative Services (Pharmacology and Toxicology)

Posting Number
req22341

Department
Pharmacology and Toxicology

Department Website Link

Location
University of Arizona Health Sciences

Address
1703 E. Mabel St, Tucson, AZ 85721 USA

Position Highlights

The Coordinator, Administrative Services (Administrative Support Professional II) will support the Department of Pharmacology and Toxicology. This position reports directly to the Department Head and will provide administrative support for the academic and research initiatives in the department including preparing materials and scheduling meetings, oversee company credit card (PCard) transactions and completion, manage the department head's calendar, collect and distribute data, and prepare department communications. The successful candidate will work closely with our department faculty and college staff to provide administrative assistance and expertise on various topics.

This position will be eligible to work one day remotely, with 4 days in-office.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more.

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Duties & Responsibilities

• Provide direct support to the Department Head for the Department of Pharmacology and Toxicology including calendar management, schedules meetings, organizing travel, and prepare meeting materials.
• Coordinate, plan and schedule symposiums, meetings, recruiting visits, and visiting speakers including assisting with the preparation of presentations, making travel arrangements, scheduling rooms, preparing itineraries, preparing reimbursements, distributing announcements, and preparing minutes.
• Provide administrative support to department include maintaining calendars for assigned administrator and faculty, processing travel arrangements and reimbursements, and order office and classroom supplies.
• Prepare letters and act as the administrative liaison between the Department head and internal and external representatives.
• Coordinate courses, enter contact hours and post grades for classes.
• Support the Promotion and Tenure process including updates and reports in UAVitae.
• Plan and assist with College and Department special events.
• Attend meetings and take, transcribe, and publish meeting minutes.
• Receive and screen telephone calls and visitors, answer questions, and provide information in a professional and friendly manner.
• Train lower level staff of college processes and procedures in relation to PCard transactions, financial transactions.
• Approve travel requests on behalf of department head.
• Act as time approver for department.
• Additional duties may be assigned as it relates to the position.

Knowledge, Skills, and Abilities:

• Excellent organization skills.
• Excellent written and verbal communication skills.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Master's Degree.

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$28.56 - $35.70

Compensation Type
hourly rate

Grade
8

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$28.56

Grade Range Midpoint
$35.7

Grade Range Maximum
$42.84

Career Stream and Level
PC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
Natalie Herfurth

Open Date
4/1/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at .