Controller
Houston, TX
Our client, a full-service architectural firm, is seeking a Controller to oversee the company's day-to-day, monthly and year-end accounting, resourcing, and related functions, including:
Financial:
- Maintain financials (with input and direction from firm's CPA)
- Reconcile accounts
- Prepare journal entries
- Prepare annual financial budget and monthly comparison reports
- Update bank data daily
- Projects: establish financial plan based on Agreement(s) with Client; Invoicing; Accounts Receivable / Accounts Payable; Create POs if needed; MWDBE / HUB Monthly Reporting
- Pay all bills (project and non-project related)
- Credit Card Data - update weekly or bi-weekly; track reimbursables by Items; reconcile monthly and pay
Operations: Provide an effective internal control environment, including:
- Work with the operations and project management teams to ensure proper project financial documentation, budget controls and profitability
- Manage employee time tracking in the office software (currently Projector): open projects and project categories in the software; enter project financial plans based on project fees, schedule and manpower assignments; monitor time entries for completion; generate utilization reports and reports to track project financial progress.
- Manage payments for principals' architectural licenses.
- Manage all MWDBE / HUB certifications in all locations: applications, renewals, payments etc.
- Communicate inconsistencies, problems, and recommendations to management's attention
Human Resources: Assist with procedural HR issues including:
- Process payroll and payroll tax filings (will be trained by firm's CPA who is currently handling payroll)
- Handle PTO reporting per pay period
- Coordinate employee insurance and retirement benefits
- Process changes in the payroll and benefits systems
- Track and pay employee expense reports
- Run employee utilization reports
- New Employee onboarding
- Maintain employee information in HR software (currently Bamboo)
Requirements:
- Strong accounting background with 5+ years' experience. CPA preferred
- Strong organizational skills
- Proficiency in Excel, QuickBooks, and Microsoft Office suite
- Familiarity with BQE Core and/or Monograph a plus, but not mandatory
- Interest and ability to learn new software