The Grant Administration team within the School of Public Health-Bloomington (SPH-B) provides pre- and post-award support, and research development opportunities to all the faculty, centers and departments within the school. The Grant Administration team provides support in budget development, proposal submission, contract negotiation, sub-award issuance, and post-award administration, in addition to various research development programs. The team oversees these aspects of funding provided in the form of grants, cooperative agreements, and contracts from external/internal funding sources (e.g., federal agencies, state agencies, private companies, or foundations) that provide support for research, curriculum development, outreach, and/or service work. The Grant Administration team also acts as a liaison between faculty, the Office of Research Administration, and the funding agency. The Grant Administration team ensures compliance with University guidelines, informs faculty and personnel of special contractual requirements, and provides training to University personnel on grants and contracts application and administration. Each member of the team works independently and cooperatively to achieve university and school goals.
Located on the flagship campus of the Indiana University system, SPH-B has more than 2500 enrolled undergraduate and 380 graduate students, 200 faculty, and 95 staff in 5 departments (Applied Health Science, Environmental and Occupational Health, Epidemiology and Biostatistics, Health & Wellness Design, and Kinesiology). Indiana University is a member of the prestigious Association of American Universities (AAU). As SPH-B continues its rapid research expansion, there has not been a more exciting time to join the school.
Job Summary - Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract
- Consults on and completes pre-award applications and participates in contract closeouts.
- Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
- Evaluates contract compliance and advises others on contractual rights and obligation.
- Analyzes awards to determine reporting requirements and sending reports/invoices.
- Requests or approves amendments to contract terms or contract extensions.
- Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
- Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
- Closes out awards as appropriate.
- Provides policy and procedure interpretation to various stakeholders.
- Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations.
Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required - Bachelor's degree (preferably in related field)
WORK EXPERIENCE
Required - 2 years of relevant experience
SKILLS
Required - Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Seeks to acquire knowledge in area of specialty
- Highly thorough and dependable
- Demonstrates a high level of accuracy, even under pressure
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification Career Level: Career
FLSA: Exempt
Job Function: Research
Job Family: Research Administration
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Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
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