Contracts Coordinator

Salary : $77,432.15 - $94,149.98 Annually
Location : Santa Rosa, CA
Job Type: Full-Time
Job Number: -O
Department: Department of Health Services (DHS)
Opening Date: 03/24/2025
Closing Date: 4/2/:59 PM Pacific
Bargaining Unit: 00

Position Information
If you are a detail-oriented individual who thrives in a collaborative environment and is ready to contribute to a dynamic team, we encourage you to apply to this Contracts Coordinator recruitment.
Starting salary up to $45.11/hour ($94,149/year) and a competitive total compensation package.
Position Overview

We are seeking a detail-oriented and proactive Contracts Coordinator to join the Department of Health Service's team. This position will assist with the entire contract life cycle, from creation to amendments and terminations. The role includes monitoring and tracking contracts, collecting and analyzing contract documents, and supporting the Request for Proposal (RFP) process. This is a fantastic opportunity for someone who is highly organized, a team player, and enjoys working in a dynamic and fast-paced environment. Additional responsibilities may include:
•  Providing support in grant administration, ensuring compliance and timely processing
•  Performing administrative duties, taking meeting minutes, and attending meetings
•  Collecting and organizing documents related to contracts and facilitating communication between various teams and external parties
•  Providing customer service to internal staff and community vendors
•  Collaborating with program staff, fiscal staff, community organizations, and division management to ensure smooth contract processes As the ideal candidate for this position, you will be highly organized, detail-oriented, and will possess many of the following:
•  Proven experience in preparing, reviewing, and editing complex and detailed public and internal documents
•  Ability to work independently while still being a collaborative team member
•  Intermediate to advanced knowledge of and experience with Microsoft Office (Word, Excel, PowerPoint)
•  Ability to implement best practices for operations and workflow management
•  Experience in quality improvement processes and applying these principles in day-to-day work
•  Ability to adapt to change, take initiative, and work in a fast-paced, dynamic environment
•  Excellent customer service skills and the ability to work effectively with a diverse population, including internal teams and external vendors What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits including:
•   Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
•   Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
•   Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
•   Staff Development/Wellness Pay - Annual benefit allowances of up to $1,250 and ongoing education/training opportunities
•   County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
•   Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits
•   Retirement - A pension fully integrated with Social Security
•   Incentive Retirement Savings Plan (IRSP) and 457 Voluntary Deferred Compensation - 1.9% of salary County contribution to a 401(a), in addition to the County matching up to 1% of base salary in 401(a), based upon employee contribution
•   Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
•   Student Loan Debt Relief - County employees may be eligible for through the U.S. Department of Education Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the and our

This recruitment is being conducted to fill a Contracts Coordinator position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Administrative Aide.

Application submissions require the Supplemental Questionnaire be completed.
Minimum Qualifications
Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.

Certain positions may require the ability to speak, read and write fluent Spanish.

Positions allocated to this class may require specific knowledge and abilities.
Selection Procedure & Some Helpful Tips When Applying
•  Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
•  You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
•  You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
•  Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire be completed.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
•  Relevance of work history, related experience . click apply for full job details