JOB DESCRIPTION
This is for technical contract administrator
- Demonstrated experience working on various types of technology contracts, including SaaS, IaaS, Cloud, on-prem, perpetual, subscription, Click-thru agreements, open source, free ware, hardware, etc.
- Knowledge of various technology contracting formats including Master Software License Agreements, EULAs, SOWs, Order Forms.
- Familiar with both fixed term and auto-renew contracts.
- Helpful - Experience with Technology Sourcing events (RFI, RFQ, RFP).
Global Procurement Solutions (GPS) Strategic Sourcing team is currently tasked with creating and maintaining contract records and protecting Pacific Life by partnering with GPS Third Party Risk Management (TPRM) to facilitate the assessment and mitigation of risks associated with supplier engagements. A Contract Administrator will help assist in managing the process and systems interfaces between the two teams to ensure timely import, data entry, and cross-system linkages of required contract documents.
Summary
The Contract Administrator will provide support to GPS Sourcing and TPRM in the following areas: (1) preparation, review, and processing of legal documents using form templates and perform due diligence on incoming contracts to ensure compliance to Pacific Life policies; (2) assistance analyzing and organizing information/metadata in Coupa supplier and contract records; (3) maintenance and management of Coupa contract records to ensure accuracy and up-to-date information; and (4) facilitation of contracts through the TPRM and Archer IRM process.
Job Responsibilities
Analyzing, identifying, and reducing potential risks in low-risk and/or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy
Negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties
Coordinate contract progress and information with internal stakeholder, TPRM, and supplier to completion
Manage day-to-day contract needs of Sourcing and TPRM including following up on pending items needed to complete contracts
Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc.
Ensure contract draft templates are updated as needed, per OGC, and shared with Procurement team
Process and manage merger and acquisition notices with Accounts Payable
Interface with Accounts Payable to resolve any payment issues on contracts
Qualifications
The successful candidate in this role will have:
A strong working knowledge of contracts and relevant terms and the Procurement process
Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance
React with appropriate urgency to situations and events that require quick response or turnaround
Ability to collaborate effectively with internal teams
Excellent attention to detail and organizational skills
A high level of competence, integrity and discretion in handling highly confidential information and professionalism in dealing with senior professionals
Experience working cross-functionally with Finance, Risk, and Information Security teams
Strong organizational skills and the ability to track numerous high value dates and projects
High attention to detail and excellent time management skills
Can-do attitude with initiative and follow-through
Ability to work in a rapidly changing environment
Experience with Coupa and Archer IRM platforms highly desired
TECHNICAL SKILLS
Must Have
- Ability to collaborate effectively with internal teams
- A strong working knowledge of contracts and relevant terms and the Procurement process
- Excellent attention to detail and organizational skills
- Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance
Nice To Have
- Experience with Coupa and Archer IRM platforms highly desired
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.