Contract Management Specialist Edera L3C is a fast-growing healthcare consultancy that addresses today's issues and helps create tomorrow's solutions by connecting the brightest minds in healthcare. Our team of management, technology, and creative services consultants work collaboratively with industry experts who bring deep experience and expertise to create transformational business solutions. We believe complex challenges and multi-faceted opportunities call for multi-disciplinary approaches and that's how we work. We transform healthcare by bringing industry best practices from the private sector to the public sector, and the public sector to the private sector. Edera is an L3C (a variation of a limited liability company) that places "purpose before profit;" a social enterprise venture. This means we are focused on a socially beneficial mission to transform organizations rather than being driven to maximize income. Profits beyond our business sustainability goals are reinvested into communities or clients.
We are seeking a highly organized and detail-oriented
Contract Management Specialist to join our team. This role is ideal for a proactive professional who thrives in a dynamic environment and enjoys working across multiple functional areas. The successful candidate will play a key role in managing organizational policies, supporting compliance efforts, coordinating vendor contracts, and assisting with light project management and financial tasks. As a customer-facing team member, this individual must demonstrate exceptional communication skills, a strong sense of ownership, and the ability to anticipate needs to help the organization stay ahead of deadlines and obligations. This is a vital, cross-functional position that supports operational excellence and contributes to business development and strategic initiatives.
Type of Employment: Full Time. Other employment statuses may be considered.
Work Location/Travel: Kansas City. This position is an in-office position.
Salary Range: $62,000 - $80,000 annually, depending upon level of experience.
Role Reports to: Hiring Manager.
Direct Reports: This role has no direct reports.
Responsibilities: - Manage the full lifecycle of policies, including initial drafting, updates, renewals, and comparative analysis across existing and potential policies
- Perform policy reviews to ensure alignment with organizational standards and regulatory requirements
- Provide light project management support, including task tracking, meeting coordination, and documentation
- Deliver general administrative support such as scheduling, communications, and file maintenance to ensure smooth day-to-day operations
- Assist with light financial tracking and reporting, including invoice reconciliation and budget monitoring
- Support compliance efforts by maintaining organized documentation and proactively identifying areas of risk or need
- Track contract timelines and obligations, and compare vendor offerings to ensure optimal value and alignment with organizational needs
- Conduct vendor and contract evaluations to support procurement decisions and re-negotiations
- Support business development activities through light research, documentation, and tracking of leads or proposals
- Serve as a customer-facing point of contact, ensuring timely and professional communication with internal and external stakeholders
- Maintain exceptional attention to detail and uphold high standards for documentation, accuracy, and follow-through
- Anticipate operational and administrative needs, enabling a proactive, solution-oriented approach
- Coordinate cross-functional inputs to support strategic initiatives and help ensure project readiness and execution
- Assist in developing and maintaining standard operating procedures and administrative processes
- Uphold a customer-centric approach in all tasks, ensuring responsiveness, clarity, and a service-oriented mindset
Knowledge Requirements - Policy Management: Understanding of document control practices, organizational policy structures, and regulatory standards
- Compliance & Contracting: Familiarity with compliance frameworks, contract structures, vendor evaluation criteria, and procurement processes
- Project Management: Basic knowledge of project lifecycle, task management tools, and coordination methodologies (e.g., Agile, Waterfall)
- Administrative Processes: Knowledge of office management systems, filing procedures, scheduling tools, and communication protocols
- Business Development Support: Understanding of business development processes such as lead tracking, client engagement, and basic market research
- Financial Literacy: Basic understanding of invoicing, expense tracking, and budget support
- Customer Service Principles: Awareness of best practices in professional communication and stakeholder management
Skill Requirements - Attention to Detail: Strong ability to manage documents, data, and tasks with accuracy and consistency
- Analytical Thinking: Skill in comparing policies, contracts, and vendor proposals to identify gaps, overlaps, and opportunities
- Communication Skills: Excellent written and verbal communication skills for both internal coordination and customer-facing interactions
- Organizational Skills: Ability to manage multiple priorities, keep track of deadlines, and maintain well-structured records
- Problem-Solving: Proactive mindset to identify and address gaps before they escalate
- Customer Focus: Professional and responsive demeanor with a strong commitment to client satisfaction and service excellence
- Tech Savviness: Proficiency in tools like Microsoft Office (Word, Excel, Outlook), collaboration platforms (e.g., Teams, Slack), and document management systems
- Discretion & Confidentiality: Ability to handle sensitive information with integrity and professionalism
- Initiative & Foresight: Capability to anticipate needs, propose improvements, and act with minimal supervision
- Team Collaboration: Comfortable working across departments and with diverse stakeholder groups to accomplish shared goals
Education Requirements - Bachelor's degree or higher education in Business Administration, Public Administration, Health Administration, Communications, or a related field
- Equivalent combination of education and experience may be considered.
Experience Requirements - 2-4 years of experience in an administrative support, project coordination, or operations role
- Experience managing and maintaining organizational policies, procedures, or compliance documentation
- Prior involvement in contract or vendor management activities, including reviewing and comparing service agreements
- Demonstrated experience with light financial tasks, such as invoice processing, tracking budgets, or expense reporting
- Experience providing customer-facing support in a professional setting, with strong client service and communication skills
- Proven ability to support multiple projects or initiatives simultaneously, meeting deadlines with minimal oversight
- Familiarity with compliance standards and working in regulated or highly structured environments is a plus
- Experience supporting business development or proposal coordination is a bonus, but not required
All applicants must be US citizens and able to obtain a Public Trust clearance. Edera participates in the E-Verify program. Edera is a drug-free workplace. Edera is an Equal Opportunity and Affirmative Action Employer. Edera prohibits discrimination against individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law. Edera takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or veteran status.